Creating email prioritization labels and filters

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The speaker explains how they have created three levels of email priority: level one, level two, and level three. Level one is for top priority emails, level two for emails directly sent to them, and level three for emails they are part of. They have set up filters to automatically sort incoming emails into these levels. They use bookmarks to access each level and process emails accordingly. They utilize Gmail's automation features, such as snoozing and scheduling emails, to efficiently manage their inbox.

This week it was my privilege to speak with Aytekin Tank about his new book Automate Your Busywork: Do Less, Achieve More, and Save Your Brain for the Big Stuff. Aytekin is the founder and CEO of JotForm, a leading online form builder platform that helps millions of users streamline their workflow and increase productivity. In this conversation, Aytekin emphasizes the importance of clarifying priorities. By asking yourself the questions, "What should I spend my time on?" and "What shouldn't I spend my time on?" you can gain clarity and focus on tasks that energize and excite you. As Aytekin explains, automating the draining, time-consuming tasks can help prevent burnout and improve overall efficiency. In addition, Aytekin unpacks the principles behind time-boxing, where you set aside dedicated blocks of time to investigate and refine ideas that can streamline your processes. By prioritizing what is urgent and important, you can effectively allocate your time and concentrate on tasks that truly require your attention.

During the episode, Aytekin also highlights the importance of refining and iterating systems to find the perfect solution for your specific needs. It's a journey that requires exploring automation tools, learning from others, and embracing new technologies like AI. Aytekin also emphasizes that AI is the next revolution in automation, with its ability to learn, adapt, and perform tasks that were once only possible manually. The possibilities are truly beginning to become endless.

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