Daily & weekly maintenance of a New Organizational System

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After setting up an organized digital system and clarifying all important items, the key to making the system effective is daily and weekly maintenance. The daily maintenance involves reviewing the system every morning to plan the day and then reviewing it again before shutting down work to ensure all loose ends are captured in the system. The weekly maintenance includes revisiting and fully updating the system at the start of each week, including clearing the inbox. These consistent practices will establish trust in the system and contribute to long-term organization in the face of increasing digital distractions.

We talk a lot on this show about remaining organized in a digital workplace that drowns us with incoming obligations. In this episode, Cal focuses on the key question of how you get *started* toward this goal. What do you do, in other words, on day one of your quest to find depth amidst the shallows.

Below are the questions covered in today's episode (with their timestamps). Get your questions answered by Cal! Here’s the link: bit.ly/3U3sTvo

Video from today’s episode: youtube.com/calnewportmedia

Deep Dive: Getting organized in a distracted world [6:46]

- How do I get more excited about my work plans? [45:55]

- How do I get my classmates to get better about time management? [53:59]

- How should I organize my deep work blocks? [1:00:13]

- How do I account for contingencies in my quarterly plan? [1:05:11]

- When does Cal find time to read? [1:05:50]

- CALL: How to train Deep Focus muscles [1:11:06]

CASE STUDY: Investing concentrated time [1:17:04]

The 5 books Cal read in November 2023 [1:24:08]

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