The Organized Coach - Productivity, Business Systems, Time Management, ADHD, Routines, Life Coach, Entrepreneur
Tracy Hoth | Certified Life Coach, Professional Organizer, Systems Specialist
*** Top 1% Globally Ranked Podcast ***
❓Do you feel like you’re constantly putting out fires instead of creating an organized, streamlined, automated business?
❓Do you struggle to stay organized and on top of your to-do list, overwhelmed and bogged down by administrative tasks?
❓Are you ready to scale your business but need help knowing where to start implementing systems?
❓Would you like to work less and make more money?
❓Do you have ADHD or struggle to stay focused?
My podcast is the perfect resource if you answered yes to any of these questions.
I’m here to help you organize, systemize, and streamline your life coach business so you can focus on what really matters: helping your clients.
As a 15-year veteran professional organizer and certified life coach, I understand the unique challenges of being an entrepreneur, running a successful business, and serving clients. I’ve helped hundreds of people get organized. However, organizing my own business was more challenging than I thought. I had to figure out what worked, how to create processes, what software programs to use, how to track clients and leads, schedule social media consistently, and so much more.
My journey hasn’t always been easy. I’ve faced my own share of obstacles and setbacks, and I know how difficult it can be to navigate the ups and downs of entrepreneurship, keep things organized, and create systems and procedures, ALL while doing everything else in my business.
That’s why I created this podcast: to share the strategies, tools, and mindset shifts that have helped me build a strong foundation in my own business and help other life coach clients overcome these challenges and succeed on their own terms.
Through my podcast, you’ll learn how to:
🌟 Streamline your business processes and automate repetitive tasks
🌟 Build a solid foundation for scaling and growth
🌟 Develop a healthy, organized mindset that supports your success
🌟 Prioritize and create an organized calendar so you can work less and make more money
🌟 Reach more people and make a bigger impact
🌟 Organize your office, paper, digital assets, Canva, and anything else to help you.
Whether you’re just starting or have had your coaching business for years, my podcast has something for you. If you are diagnosed with ADHD or feel like you’re missing the organizing gene, I can help. If you love all things organizing, join me to learn more!
So, if you’re ready to take your life coach business to the next level, join me on this journey. Let’s organize, systemize, and streamline to become Organized Coaches!
✅ FREE Workshop: 3 Simple Steps to an Organized (and Profitable) Coaching Business → https://simplysquaredaway.com/5files
✅ Learn → https://simplysquaredaway.com/
✅ Organized Coach Academy → http://simplysquaredaway.com/oca
✅ Instagram → https://www.instagram.com/tracyhoth/
❓Do you feel like you’re constantly putting out fires instead of creating an organized, streamlined, automated business?
❓Do you struggle to stay organized and on top of your to-do list, overwhelmed and bogged down by administrative tasks?
❓Are you ready to scale your business but need help knowing where to start implementing systems?
❓Would you like to work less and make more money?
❓Do you have ADHD or struggle to stay focused?
My podcast is the perfect resource if you answered yes to any of these questions.
I’m here to help you organize, systemize, and streamline your life coach business so you can focus on what really matters: helping your clients.
As a 15-year veteran professional organizer and certified life coach, I understand the unique challenges of being an entrepreneur, running a successful business, and serving clients. I’ve helped hundreds of people get organized. However, organizing my own business was more challenging than I thought. I had to figure out what worked, how to create processes, what software programs to use, how to track clients and leads, schedule social media consistently, and so much more.
My journey hasn’t always been easy. I’ve faced my own share of obstacles and setbacks, and I know how difficult it can be to navigate the ups and downs of entrepreneurship, keep things organized, and create systems and procedures, ALL while doing everything else in my business.
That’s why I created this podcast: to share the strategies, tools, and mindset shifts that have helped me build a strong foundation in my own business and help other life coach clients overcome these challenges and succeed on their own terms.
Through my podcast, you’ll learn how to:
🌟 Streamline your business processes and automate repetitive tasks
🌟 Build a solid foundation for scaling and growth
🌟 Develop a healthy, organized mindset that supports your success
🌟 Prioritize and create an organized calendar so you can work less and make more money
🌟 Reach more people and make a bigger impact
🌟 Organize your office, paper, digital assets, Canva, and anything else to help you.
Whether you’re just starting or have had your coaching business for years, my podcast has something for you. If you are diagnosed with ADHD or feel like you’re missing the organizing gene, I can help. If you love all things organizing, join me to learn more!
So, if you’re ready to take your life coach business to the next level, join me on this journey. Let’s organize, systemize, and streamline to become Organized Coaches!
✅ FREE Workshop: 3 Simple Steps to an Organized (and Profitable) Coaching Business → https://simplysquaredaway.com/5files
✅ Learn → https://simplysquaredaway.com/
✅ Organized Coach Academy → http://simplysquaredaway.com/oca
✅ Instagram → https://www.instagram.com/tracyhoth/
Episodes
Mentioned books
Nov 28, 2023 • 19min
31 | Feeling the Mental Load in Your Business? 6 Areas To Get Organized to Find Relief
REGISTER TODAY - Free Workshop: 3 Secrets to Organize Your Digital Files To Save Two Hours a Week
Hey Coach,
Are you tired of feeling overwhelmed and mentally drained while running your coaching business? Do you want to find a way to increase your efficiency and reduce the "mental load" you're feeling?
I was intrigued when a client mentioned that they experienced a relief in their "mental load" from implementing the material in the Organized Coach Academy. She noticed that once this mental load was decreased she could focus better. Her decision fatigue was gone. She began to be more efficient and more creative in her business.
If you want the same, listen to the episode where I unveil six powerful foundations for organizing your coaching business.
Where you start isn't as important as getting started. Ask yourself, "Which would cause me to feel the most relief?" and choose one of these six areas to start organizing: your mind, computer, assets, time, processes, or your launch. Start there.
If you panic and can't imagine doing any of this on your own, join my workshop 3 Steps To Organize Your Digital Files to Save Two Hours a Week. I'll show you exactly what to do and you'll leave with a plan to organize your digital files. This has helped so many people!
The key moments in this episode are:
02:12 - Relief from the Mental Load
02:25 - Liz's testimony
04:00 - Six Organized Foundations for Your Coaching Business
04:22 - Organizing Your Mind
06:15 - Organizing Your Computer
08:50 - Organizing Your Assets
10:54 - Organizing Your Time
12:20 - Organizing Your Processes
13:20 - Organizing Your Launch
15:32 - THE Question to Ask Yourself
Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
Nov 21, 2023 • 28min
30 | How to Organize Your Canva Account with Deena Rutter
Does this sound familiar? You open your Canva and you immediately feel overwhelmed and frustrated.
You've been trying to implement an organizing tip here and there, but this ineffective action only leads to more chaos and a lack of organization. The pain of searching through endless design files and feeling scattered in your workflow is all too real.
If you are looking for a solution that will help you achieve streamlined organization and save you valuable time, look no further! Join us as our guest, Deena Rutter, shares her expert tips and tricks for organizing your Canva account, allowing you to find what you need quickly for hassle-free design work time. She also shows us how to set up a brand kit and organize our sidebar.
Deena Rutter is the go-to graphic designer for life coaches. Her design business began back in 1999 with paper and fabric, but after becoming a certified life coach, her business evolved to creating logos and comprehensive branding packages tailored specifically for life coaches. She's passionate about helping coaches simplify their brand design so they can get back to doing what they love…coaching.
Together we'll say goodbye to overwhelm and chaos and hello to a well-structured and organized Canva account that will transform your design process. Let's go!
The key moments in this episode are:
02:25 - How to Organize Canva Account
07:09 - Creating a New Design
09:43 - Sharing and Collaborating
13:42 - Organizing Canva Folders
18:10 - Setting Up a Brand Folder
23:28 - Overcoming Design Stuckness
Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
Nov 14, 2023 • 20min
29 | Home Disorganized? 5 Essential Routines to Make Your Home More Organized
Are you tired of coming home to a disorganized mess? In this episode of The Organized Coach podcast, I reveal five essential routines that will transform your home into an organized oasis.
If you're feeling overwhelmed and frustrated by the constant clutter and disorganization in your home, resulting in wasted time searching for misplaced items and a lack of productivity, then you are not alone!
Despite your efforts to create routines and systems, you may find that your current strategies aren't working as planned. Instead of achieving the organized and efficient living space you desire, you may be experiencing a never-ending cycle of chaos and stress. HELP!
Don't worry, there are solutions to help you overcome these challenges and create effective home routines. Start with one of these 5 essential routines.
Let me help you create the home you LOVE coming home! Join us in Organized Life Academy 2024.
The key moments in this episode are:
The key moments in this episode are:
02:37 - Declutter Routine
06:51 - Planning Routine
08:19 - Tidy Routine
09:58 - Maintenance Routine
15:14 - Creating Efficient and Organized Routines
16:48 - How Tracy can Help you get Organized
17:47 - Testimonial from Cheryl, OLA Student
Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
Nov 7, 2023 • 23min
28 | Finally Get Organized and Make Your Dreams Come True with Joy Gardner
Are you tired of living in chaos and disorganization? Year after year, you make resolutions to get organized, but nothing seems to work.
Have you ever thought you had to be "naturally organized" to be an organized person and keep a clean home?
In this episode, our guest Joy Gardner will debunk this thought and share the truth about how perseverance and mindset shifts can help you achieve lasting organizing goals.
Joy, a compassionate elder care provider from Kansas City, went from a life of clutter and mess to one of order and peace. It has changed Joy's life forever.
The key moments in this episode are:
02:27 - Joy's Organizing Journey
09:30 - The Power of Beliefs
10:53 - The Value of Mindset
14:57 - How Organized Life Academy has helped
16:47 - Struggling with "What If I Need It?"
17:56 - Organizing as Fun
18:26 - Organizing in Other Area
Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
Oct 31, 2023 • 19min
27 | 3 Critical Steps to Create Routines That Stick
If you're feeling frustrated and overwhelmed because your current attempts at creating a routine are falling apart, then you are not alone! Perhaps you've tried setting strict schedules or relying on sheer willpower, only to find yourself constantly falling off track. Instead of achieving the desired result of a consistent routine, you may find yourself stuck in a cycle of inconsistency and disappointment.
In this podcast episode, I reveal the three critical steps that will help you create routines that actually stick.
I'm discovering the power of effective routines and how they can transform my life. Listen to find out how you can bring ease, organization, and productivity into your life using these three steps.
The key moments in this episode are:
00:47 - The Importance of Routines
01:27 - Three Critical Steps to Creating Routines
06:23 - Add One Part at a Time
09:27 - Use Visualization and Accountability
10:57 - Personal and Business Routine Ideas
15:19 - Creating a Routine for Decluttering and Tidying Up
17:24 - Accountability through Organized Life Academy
Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
Oct 24, 2023 • 19min
26 | Feeling Cluttered? One Essential Question to Help Declutter and Organize Your Life
Are you tired of feeling overwhelmed by disorganization? Are you feeling cluttered? In your mind? Your home? Your office? If so, you'll want to try using this ONE question to help you declutter and feel more organized in your life.
Imagine discovering this simple question that can transform your life.
First, what is clutter? Google says clutter is a collection of things lying about in an untidy mass. I like to think of clutter as anything that keeps you from what you want. It could be thoughts, stuff, distractions, routines, piles, etc.
In what area of your life or business are you feeling cluttered the most?
In this episode, I am sharing ONE question you can ask yourself. Ask this every time you leave a room. Every time you move on from one project to another. Every time you feel overwhelmed (cluttered in your mind). You can also ask it every time you feel doubt in your business or when you're standing in your kitchen looking around in awe at the mess around you.
In the podcast, I share a bunch of examples of how I use this in my life, how my clients use it, and areas you could try to use it.
I like to compare the process to an unexpected example. Intrigued? Stay tuned to find out how this one question can revolutionize your approach to decluttering and organizing. Message me on Instagram here to let me know how you've used it in your life to eliminate clutter and become more organized.
The key moments in this episode are:
2:15 - Monthly Mindset Themes
3:23 - Quarterly Projects
4:52 - Benefits of Joining Organized Life Academy
8:31 - The Essential Question to Declutter and Organize
15:04 - Sorting Out the To-Do List
15:44 - Taking Action on Decluttering
16:18 - Seeking Help and Doing Research
17:17 - Applying "Stop! What is the one next step?" in Daily Life
Your Asking-the-One-Question Declutter Coach,
Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
Oct 17, 2023 • 46min
25 | Organize Your Emotions as You Grow Your Business with Rhonda Farr
Does this sound familiar? You're trying to grow your coaching business. One day you're on top of the world because you signed a new client. The next week you didn't follow your plan (feel shame), are so behind on your never-ending tech-nightmare to-do list (feel frustration), you haven't gotten a single response from any of your social media posts (feel embarrassed), and just want to quit it all.
But then you decide you don't want to give up the flexibility (feel hope) and really want to help people (feel purpose-filled) so you restart and continue on.
Repeat that with 10 additional emotions at least once or twice a month.
The back and forth, the quitting, the embarrassment, the doubt, the frustration from tech, the disorganization, the passion, the purpose,... it's all too much.
But what if there's a better way to manage it? To think about it? To experience it?
In the depths of despair and uncertainty, Rhonda Farr found herself face-to-face with a pivotal decision on a bathroom floor. Little did she know, this moment of vulnerability would unlock the key to success in her entrepreneurial journey. By embracing her emotions of shame, embarrassment, fear, and worry, Rhonda discovered the astonishing power of emotional intelligence. Listen to this episode to hear her remarkable story of personal growth and transformation.
It'll leave you wondering... What could happen if I, too, choose to face my emotions head-on? And what does feeling my emotions really mean? Listen to the episode to find the answers.
Rhonda helps high-achieving men create more emotional intimacy in their romantic relationships. She believes emotions are the foundation for connection and growth in our society as a whole. The better we get at tolerating emotions, the more we can create.
The key moments in this episode are:
03:48 - Rhonda's Personal Journey
07:54 - Avoiding Emotions and Seeking External Validation
13:49 - Viewing Emotions as Messengers
19:06 - The Systematized Approach to Emotions
22:37 - Naming and Understanding Emotions
27:55 - Self-Regulation Before Approach
30:33 - Embracing Emotions and Learning from Them
36:18 - Seeking Help for Deep-rooted Emotions
43:40 - Resources for Self-Confrontation Model
Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
Oct 10, 2023 • 34min
24 | Business Systems Made Easy with Jennie Lakenan
If you're feeling overwhelmed and frustrated because your business processes are chaotic and disorganized, then you are not alone!
Many coaches and entrepreneurs find themselves stuck in a never-ending cycle of wasted time and energy. Despite their best efforts, they may be spending hours searching for files, duplicating work, and struggling to maintain consistency. But there is a solution to this pain!
Listen to the conversation with Tracy Hoth and Jennie Lakenan about the importance of documenting processes and creating systems for coaching businesses. Discover how Jennie went from working long hours to only 25 hours a week by implementing processes and hiring a virtual assistant.
Jennie Lakenan is the go-to web designer for life coaches who want to have an amazing online presence. When she discovered coaching in 2018, her life transformed for the better. She quickly saw the need in the coaching industry for website services for coaches and founded her design agency. As a certified digital business consultant and certified life coach, her mission is to get more coaching into the world by helping other coaches promote and grow their businesses via extraordinary websites and strategic marketing.
The key moments in this episode are:
03:25 - Defining Systems and Processes,
09:02 - Documenting Infrequent Processes,
13:31 - The Definition of Creativity and Shifting Perspectives
14:35 - Starting the Documentation Process,
16:07 - Enhancing Documentation with Transcripts and Checklists,
20:52 - Adding Screenshots and Testing the Process,
27:13 - Identifying Tasks for Delegation,
28:07 - From 40-50 Hours to 25 Hours,
29:28 - The Time Audit Challenge,
30:16 - Storing Processes for Efficiency.
Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
Oct 3, 2023 • 19min
23 | Email Overwhelm? 7 Tips to Organize Your Email Inbox
Do you think about email and instantly feel overwhelmed? Or avoid it altogether because it gives you anxiety? Is this causing you to miss opportunities and deadlines and even taking a toll on your relationships?
Then you might be surprised by the first tip I share.
No matter what your email clutter tolerance is, I think you'll find these 7 tips to organize your email inbox helpful.
Key points in the episode:
The best way to use folders
What services help reduce the large quantity of emails
Three questions to help you process your inbox
How to use rules to help sort
Calendar tips to help you get email tasks completed on time
MIT email study results
And more!
Take a listen. Choose one tip, one action to help you organize your email, and schedule it on your calendar for this week.
The key moments in this episode are:
01:45 - Defining Organization,
04:07 - The Wonderful One,
05:48 - Sorting and Using Rules,
08:07 - Purging and Processing Emails,
14:42 - Importance of Using Folders,
15:01 - Reducing Emails with a Service,
16:36 - Recap of the Seven Tips to Organize Email,
Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
Sep 29, 2023 • 11min
BONUS | Can Every Coach Get Organized?
The simple answer to the question, "Can every coach get organized?" is YES. Even if you are missing the organizing gene, have never felt organized, or feel like there is a gap when it comes to prioritizing or planning, yes you can develop the skill of organization. Yes. Yes.
I 100% believe organizing is a skill that you can develop. It's what I love doing and it's what I do in Organized Coach Academy.
There are 5 steps I share in this episode that you need to develop this skill:
Find a teacher.
Practice. Practice. Practice.
Work on your Mindset.
Keep it simple.
Don't start from scratch.
You can do it and it is worth the work.
Organizing your business will help you...
save time
save money
reduce the mind drama
know what to do each day, month, quarter, and year, and
set your business up to hire and scale.
Does this sound like something you want in your coaching business?
Please, join us in Organized Coach Academy today! Doors close for this inaugural round on Monday, October 2, 2023, and we begin Tuesday, October 3.
This round is PACKED full of bonuses and is 50 % off!
See you inside!
(If you need a payment plan, DM me on Instagram.)
Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
