Business Strategy for CPA's 356 84 Hours → 45 Hours: The Software and Systems Combo with Mark Kuca, CPA
Jul 9, 2025
In this discussion, Mark Kuca, CPA—who handles about 50 clients and focuses on $1 to $10 million law firms—shares how he slashed his work hours from 84 to 45 without sacrificing income. He emphasizes the transformative impact of Simple Systems, which streamlined his operations and reduced email chaos. Mark also highlights the value of prioritizing personal time, like fishing trips with his son, and how firing high-maintenance clients has improved both his well-being and business growth. His insights offer a refreshing perspective on work-life balance for CPAs.
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Running Firm From Inbox
- Mark Kuca worked 12 hours a day, seven days a week managing his firm by constantly reacting to emails.
- His inbox never went below a page full and caused ongoing stress and lack of sleep.
Sort Emails into Buckets
- Use a system to sort emails into buckets like urgent tasks, to-do lists, and reference materials.
- This clears mental space and inbox clutter by placing items in their proper place.
Focus on Few Priority Tasks
- Limiting daily tasks to two or three key items alongside calendar meetings improves focus.
- This helps keep the workload manageable and reduces overwhelm.