EP77: Running the Show While Your Executive Is Travelling
Sep 18, 2025
Discover how to thrive when your executive is away. Learn to set clear communication and decision-making guidelines, ensuring nothing slips through the cracks. Master an efficient inbox management system and keep team momentum strong. Find out how to establish effective communication across time zones with concise updates. Finally, hear tips for a smooth re-entry for your executive, including a focused debrief and handling trip admin. These practical strategies will keep you ahead while your executive travels!
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volunteer_activism ADVICE
Set A Clear Check-In Rhythm
Agree a clear check-in rhythm with your executive before travel and specify channels, content, and timing.
Schedule updates to land in their morning and define what counts as an emergency.
volunteer_activism ADVICE
Define Decision Boundaries Up Front
Define decision boundaries together so you can act without constant approvals.
Use simple rules like approving up to X amount and escalating specific people or projects.
volunteer_activism ADVICE
Create One Live Source Of Truth
Create a single source of truth (shared calendar or doc) with itinerary, contacts and emergency numbers.
Keep it live so you and your executive access the same updated information on the move.
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When your Executive is out of the office, your role doesn’t slow down — it shifts gears. In this episode of The EA Campus Podcast, Nicky Christmas shares practical strategies for managing both sides of the job: supporting your Executive on the road and keeping the office moving in their absence. From setting clear communication rhythms and decision boundaries to running a triage inbox and planning a smooth re-entry, this episode is packed with grounded, tactical advice you can apply straight away.
You’ll learn how to:
Build trust so you can make confident decisions while your Executive is away
Operate a sharper, more assertive inbox triage system
Protect your Executive’s focus during high-stakes trips
Use tools and templates to handle disruptions and keep things steady
Plan the first day back so your Executive avoids burnout and stays effective
If you’ve ever been told, “Now the boss is travelling you can put your feet up,” this episode will prove just how wrong that is.
Show Notes
Free Travel Itinerary Template – create seamless, professional itineraries
Assistant Essentials Online Course – master travel management, stakeholder comms, and proactive support
The EA Campus Podcast