How To PlanThe New Year.

Hello, and welcome to episode 255 of the Working With Podcast. A podcast to answer all your questions about productivity, time management, self-development and goal planning. My name is Carl Pullein, and I am your host for this show.

A few weeks ago, I published a video on planning 2023 on my YouTube channel. In that video, I encouraged viewers to create a note in their notes app and to begin a two-month brainstorming period where they looked at a few areas of their lives and thought about what they would like to change.

These areas were around what they would like to change about themselves, their work and their lifestyles. Plus a couple of questions about goals and bucket lists.

The idea here is to open you up so you can go deeper than your usual new year's resolutions and to give you time to think about the person you want to become.

Well, that two month brainstorming period is coming to an end and it’s time to start looking at what you can do in 2023 that will move things forward on the areas you would like to make changes and in this week’s podcast, a break from the normal format, I will take you through the process of building a plan for 2023 that will be achievable, fun and more importantly will be the catalyst for the changes you will need to turn these ideas into reality.

So, this week, the Mystery Podcast Voice will be having a break, and we’ll get straight into the answer.

So, if you did the annual planning exercise, you will hopefully have quite a lot of ideas written down on your planning sheet.

Now, don’t worry if you haven’t done the annual planning exercise; there’s still a little time left for you to do it.

So, the four main questions on the planning sheet are:

What would I like to change about myself?

What would I like to change about my lifestyle?

What would I like to change about the way I work?

What can I do to challenge myself?

Each of these questions is designed to get you to explore a different part of your life, from you as an individual to the way you work. The final question on challenging yourself is there to help prevent you from stagnating and getting stuck inside the dangerous comfort zone.

If you have completed this exercise over the last six to eight weeks, you will, by now, have quite a list. The problem is you will not be able to complete all of these ideas in twelve months. The trick now is to look at your list as a whole and look for a pattern.

Often you will find in the part about making changes to yourself that there will be some areas you have not been happy with for a while. Your time management might be bad, or you may not be happy with the state of your health.

To give you an example, last year, I wanted to improve the quantity and quality of my sleep—which was not healthy. This led me to look at my day as a whole and to see why I was not getting sufficient sleep. I had too many early starts and late finishes. I could see from my calendar that this was not sustainable, so I created a few rules.

Now, I must be finished at my computer by 11pm and be in bed by 11:30pm. I also changed my morning start from 6:00am to 7:30am.

I also made a point to read Matthew Walker’s Why We Sleep, which is a fantastic book and learned a lot more about ensuring I had a better quality of sleep each night.

I have not been perfectly consistent with this, but I have made a lot of progress and will continue to refine this going into 2023.

And this is something you will discover. It’s unlikely you will be able to change something perfectly—most things we are working towards will always be works in progress—but the act of starting and building in new routines and habits will lead you towards where you want to be.

When it comes to the lifestyle question, what we are looking at here is the way we are living our lives. Three years ago, at the end of 2019, I realised I had got stuck in a rut in where we were living. A few years earlier, my wife and I had decided we wanted to move to the east coast and away from the noisy and poor air quality of the big city, but we were doing nothing about it.

I saw that our reliance on the public transport system was great if we wanted to stay living in the big city, but was the reason we were ‘trapped’ there. We decided that the best way to break this would be to get a car. And that became our goal in 2020.

This meant I needed to get serious about saving money, and that is what I did from the start of 2020. Now, I was helped by the pandemic. That reduced our expenditure significantly because for a large part of 2020, we were unable to go out.

In September of that year, we bought our car, and that changed everything for us. We travelled around the country once a week, discovering new places, and in December, we found a guest house on the east coast that we could rent monthly, and we took the plunge. We signed up for an initial three-month stay in January, and that led to us staying the whole of 2021. At the end of it, we had let our apartment in the city go and moved to a new home on the east coast.

None of these changes would have taken place if I had not identified areas we were not entirely happy with. It was taking the time to look at things as a whole and seeing where we could make changes that would lead us to where we really wanted to be.

Now, what about the way you work? Here you have greater control over things than you may imagine. The pandemic has brought more flexible ways to work, and that’s a great thing. Research suggests that if you are more of an extrovert, you thrive in an environment surrounded by people. Conversely, if you are more of an introvert, you will find working from home incredibly satisfying and productive.

So, perhaps one of the first things you want to investigate is what kind of person you are. Where do you do your best work? Alone, in a quiet place or when surrounded by people and noise.

But there are other things you can look at with your work. For one, identify what your core work is. This is the work you are paid to do. Look at your job description. For instance, a departmental manager is employed to manage a department. What are the core tasks involved in managing a department? Where do you think you could improve in these areas?

For instance, if you want to improve productivity within your team, the best thing you can do is improve your communication. If your way of communicating is not simple, direct, and to the point when assigning projects, that will profoundly affect the outcome of the project.

The method is to tell your team in clear terms what the outcome you want is, and to trust that your team will use their skills and knowhow to deliver the results on time. Interfering, calling too many meetings, and micro-managing will result in a team that performs poorly and is demotivated.

Learn to tell them what you want to and let them get on with it. Develop simple reporting systems that require little time from your employees so they can stay focused on the objective.

If you are a salesperson, what could you change next year that would improve your overall performance? Where do you feel you are weak and what could learn, change or develop that will improve that area?

And that brings us to the final question: what can you do to challenge yourself?

One of the biggest dangers in our lives is our comfort zone. Our ancestors had to deal with war, revolution, disease and predators. Today, for the majority of people on earth, our lives are incredibly easy by comparison. We have an abundance of food, safe houses and access to clean water.

This has made our lives far too easy, and we no longer put ourselves in challenging situations. Without challenging ourselves, we stop growing and when that happens our lives atrophy and we fall behind. You cannot let that happen. It’s devastating on your mental health and leaves you feeling left behind.

Set yourself a challenge in 2023. That could be to climb the tallest mountain in your country, or to do the from couch to 5k running race. Alternatively you could sign up for a challenging course such as a masters degree or to design a 30 day challenge for each month of the year.

Something that would really challenge you.

The great thing about setting yourself something challenging is you will reintroduce yourself to the concept of failure. Failure is the best way to learn and to grow. It’s through failure we learn what works and what does not work. From my own personal experience I’ve learned that failure is the greatest teacher there is.

It teaches you to analyse where things went wrong, where they went well and and helps you to reframe problems and difficulties so you find a way around them.

The important thing to remember is you do not have to change everything all at once. Changing slowly over a number of years is likely to give you better results than trying to change everything in one year. One of my favourite Tony Robbins’ quotes is “Most people overestimate what they can achieve in a year and underestimate what they can accomplish in a decade”

So, think long-term. Having an approach of CANI—Constant And Never-ending Improvement will help you to achieve the things you want to achieve and bring you a lot more fulfilment that trying to change too much too fast and giving up. That destroys your confidence and leaves you feeling terrible about yourself.

Thank you for listening and it just remains for me now to wish you all a very very productive week.