Shadow IT: Securing Your Organization in a World of Unapproved Apps | A Zero Trust World Conversation with Ryan Bowman | On Location Coverage with Sean Martin and Marco Ciappelli

Zero Trust World 2025, hosted by ThreatLocker, is fast approaching (February 19-21), bringing together security professionals, IT leaders, and business executives to discuss the principles and implementation of Zero Trust. Hosted by ThreatLocker, this event offers a unique opportunity to explore real-world security challenges and solutions.

In a special On Location with Sean and Marco episode recorded ahead of the event, Ryan Bowman, VP of Solutions Engineering at ThreatLocker, shares insights into his upcoming session, The Dangers of Shadow IT. Shadow IT—the use of unauthorized applications and systems within an organization—poses a significant risk to security, operations, and compliance. Bowman’s session aims to shed light on this issue and equip attendees with strategies to address it effectively.

Understanding Shadow IT and Its Risks

Bowman explains that Shadow IT is more than just an inconvenience—it’s a growing challenge for businesses of all sizes. Employees often turn to unauthorized tools and services because they perceive them as more efficient, cost-effective, or user-friendly than the official solutions provided by IT teams. While this may seem harmless, the reality is that these unsanctioned applications create serious security vulnerabilities, increase operational risk, and complicate compliance efforts.

One of the most pressing concerns is data security. Employees using unauthorized platforms for communication, file sharing, or project management may unknowingly expose sensitive company data to external risks. When employees leave the organization or access is revoked, data stored in these unofficial systems can remain accessible, increasing the risk of breaches or data loss.

Procurement issues also play a role in the Shadow IT problem. Bowman highlights cases where organizations unknowingly pay for redundant software services, such as using both Teams and Slack for communication, leading to unnecessary expenses. A lack of centralized oversight results in wasted resources and fragmented security controls.

Zero Trust as a Mindset

A recurring theme throughout the discussion is that Zero Trust is not just a technology or a product—it’s a mindset. Bowman emphasizes that implementing Zero Trust requires organizations to reassess their approach to security at every level. Instead of inherently trusting employees or systems, organizations must critically evaluate every access request, application, and data exchange.

This mindset shift extends beyond security teams. IT leaders must work closely with employees to understand why Shadow IT is being used and find secure, approved alternatives that still support productivity. By fostering open communication and making security a shared responsibility, organizations can reduce the temptation for employees to bypass official IT policies.

Practical Strategies to Combat Shadow IT

Bowman’s session will not only highlight the risks associated with Shadow IT but also provide actionable strategies to mitigate them. Attendees can expect insights into:

• Identifying and monitoring unauthorized applications within their organization

• Implementing policies and security controls that balance security with user needs

• Enhancing employee engagement and education to prevent unauthorized technology use

• Leveraging solutions like ThreatLocker to enforce security policies while maintaining operational efficiency

Bowman also stresses the importance of rethinking traditional IT stereotypes. While security teams often impose strict policies to minimize risk, they must also ensure that these policies do not create unnecessary obstacles for employees. The key is to strike a balance between control and usability.

Why This Session Matters

With organizations constantly facing new security threats, understanding the implications of Shadow IT is critical. Bowman’s session at Zero Trust World 2025 will provide a practical, real-world perspective on how organizations can protect themselves without stifling innovation and efficiency.

Beyond the technical discussions, the conference itself offers a unique chance to engage with industry leaders, network with peers, and gain firsthand experience with security tools in hands-on labs. With high-energy sessions, interactive learning opportunities, and keynotes from industry leaders like ThreatLocker CEO Danny Jenkins and Dr. Zero Trust, Chase Cunningham, Zero Trust World 2025 is shaping up to be an essential event for anyone serious about cybersecurity.

For those interested in staying ahead of security challenges, attending Bowman’s session on The Dangers of Shadow IT is a must.

Guest: Ryan Bowman, VP of Solutions Engineering, ThreatLocker [@ThreatLocker | On LinkedIn: https://www.linkedin.com/in/ryan-bowman-3358a71b/

Hosts: 

Sean Martin, Co-Founder at ITSPmagazine [@ITSPmagazine] and Host of Redefining CyberSecurity Podcast [@RedefiningCyber] | On ITSPmagazine:  https://www.itspmagazine.com/sean-martin

Marco Ciappelli, Co-Founder at ITSPmagazine [@ITSPmagazine] and Host of Redefining Society Podcast & Audio Signals Podcast | On ITSPmagazine: https://www.itspmagazine.com/itspmagazine-podcast-radio-hosts/marco-ciappelli

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This Episode’s Sponsors

ThreatLocker: https://itspm.ag/threatlocker-r974

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Resources

Learn more and catch more stories from ZTW 2025 coverage: https://www.itspmagazine.com/zero-trust-world-2025-cybersecurity-and-zero-trust-event-coverage-orlando-florida

Register for Zero Trust World 2025: https://itspm.ag/threat5mu1

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