#480: Time Blocking 101: How I Schedule My Time In 4 Easy Steps

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Jul 19, 2022

Discover how time blocking can revolutionize your workday! Learn the transformative power of structured schedules that keep you focused and stress-free. Dive into practical tools like Google Calendar and Asana that streamline task management. Find out how taking regular breaks can boost your productivity, leaving you feeling accomplished at the end of the day. Uncover the step-by-step formula that combines planning with technology for optimal efficiency.

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ADVICE

Time Blocking Importance

Time blocking is crucial for business, providing clarity on daily action items and desired outcomes.
This minimizes context switching, which is especially important in a four-day work week.

ADVICE

Tools and Estimation

Use Google Calendar and a project management tool like Asana to schedule time blocks, even without specific task details.
Estimate task durations conservatively, giving yourself more time than you think you'll need.

ADVICE

Prioritizing Non-Negotiables

Prioritize non-negotiable appointments like personal care, family time, and doctor visits.
Add these to your calendar first, then incorporate your time blocks around them.

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How time blocking has transformed my life, my business and my stress levels

Close your eyes and imagine this super dreamy scenario:

You wake up in the morning excited for the workday, and are crystal clear on what you have to accomplish.

You feel 100% prepared because you know exactly what’s expected of you.

You have all of the information you need to be successful at your fingertips.

You cruise through each task effortlessly, and even have time to take several breaks.

You end the day feeling productive, successful, and not the least bit overwhelmed.

This is not some sort of weird alternate universe. In fact, this exact workday is easily achievable, and I know that because I live and breathe it every. single. day.

Yes, sweet friend. I have developed a very specific formula for structuring my workdays, and time blocking is a big part of it. It helps me stay clear and focused on what my outcomes are, and knock out my task list without context switching.

Let me tell you, this little formula of mine has helped me immensely in my business, and I am so excited to share it with you. In this episode, you’ll hear:

What time blocking is and why it’s been a game changer for my business
The specific tools I use to block out my days, and how I go about it step-by-step
How I’m able to take multiple breaks a day and still be productive
How I use the Full Focus Planner alongside technology to stay on track

So if you’re ready to transform your work days for the better, pop in those earbuds and give this episode a listen. I promise, you’ll thank me.

Here’s a glance at this episode...

[02:38] There's an art and a science to how I block my time. It took me a few years to nail it down, but now I have a very specific formula to help me stay on track.
[03:30] Time blocking is crucial to my business, because it helps me get really clear about the action items I'm going to be doing that day.
[04:14] It all starts with Google Calendar and my project management tool Asana. You can even use it if you have a one-man or one-woman show.
[10:52] I also use my Full Focus planner to get the most out of my time blocks. I use it to identify my top three priorities for the day. Come rain or shine, these three things get done!
[13:27] Recap: Schedule time blocks along with non-negotiables. Time blocks are assigned to me in Asana with more specifics. I write down my three priorities for the next day. If something doesn't get done, we reschedule.

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