25X Your Weekly Review and Planning (TPS559)

358 snips

May 5, 2025

Revitalize your weekly review with punchy tips to declutter tasks and boost clarity. Discover the power of a 'someday maybe' list to manage unfinished tasks guilt-free. Learn how AI tools can enhance your planning while keeping your personal touch intact. Dive into effective strategies like the 80-20 rule and the 'rule of three' to prioritize key activities. Tame those tiny tasks piling up and find out why doing less might lead to greater achievements. Get ready for a stress-free, productive week!

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ADVICE

Set Hard Time Limits

Set a hard stop for your weekly review to create focus and avoid dragging it out.
A brief, timed review is better than none and fits easier in your schedule.

ADVICE

Use Checklist for Reviews

Use a template or checklist to streamline your weekly review and avoid forgetting steps.
Checklists reduce decision fatigue and speed up the process dramatically.

ADVICE

Create a Maybe List

Create a maybe/someday list for tasks you repeatedly postpone but don't want to delete.
This lets you focus on priorities without guilt while keeping optional tasks accessible.

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The 7 Habits of Highly Effective People

Stephen R Covey

This book, first published in 1989, outlines seven habits that are designed to help individuals become more effective in their personal and professional lives. The habits are grouped into three categories: Private Victory (habits 1-3), Public Victory (habits 4-6), and Renewal (habit 7). The habits include being proactive, beginning with the end in mind, putting first things first, thinking win-win, seeking first to understand and then to be understood, synergizing, and sharpening the saw. Covey emphasizes the importance of personal integrity, effective time management, empathetic communication, and continuous self-improvement[2][5][4].

Getting Things Done

David Allen

Getting Things Done (GTD) is a personal productivity system developed by David Allen. The book provides a detailed methodology for managing tasks, projects, and information, emphasizing the importance of capturing all tasks and ideas, clarifying their meaning, organizing them into actionable lists, reviewing the system regularly, and engaging in the tasks. The GTD method is designed to reduce stress and increase productivity by externalizing tasks and using a trusted system to manage them. The book is divided into three parts, covering the overview of the system, its implementation, and the deeper benefits of integrating GTD into one's work and life[2][3][5].

The Five Minute Journal

Intelligent Change

The Five Minute Journal is a structured gratitude journal that guides users to focus on the positive aspects of their lives. It includes daily prompts, inspirational quotes, and weekly challenges to help users develop a habit of gratitude. The journal is undated, printed on sustainably sourced paper, and features a simple, easy-to-follow format that takes only 5 minutes to complete each day. It aims to improve mental wellbeing, relationships, and overall optimism by encouraging users to reflect on the good things in their lives[3][4][5].

The 12-week year

Tom Pile

Brian Moran

Michael Lennington

The 12 Week Year challenges the traditional annual goal-setting approach, which is often ineffective for many individuals and organizations. The book introduces a 12-week execution cycle that captures the energy and urgency of year-end goals, avoiding the pitfalls of low productivity associated with annualized thinking. It provides a step-by-step system to improve execution effectiveness, creating focus, clarity, and a sense of urgency to achieve more in a shorter period.

In this punchy, action-packed episode, we share rapid-fire tips to refresh and maximize your weekly review. Already familiar with the weekly review concept? Perfect! Now let’s make it faster, sharper, and more impactful! You’ll walk away with practical ideas to declutter your tasks, boost clarity, and set yourself up for a stress-free and productive week.

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You can find links to everything that we share in the show notes at theproductivityshow.com/.

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Our Top 3 Resources [01:31]
The simple trick to stop your weekly review from dragging on [07:27]
A secret weapon that makes your review effortless [09:31]
What to do with the tasks you’re pretending you’ll get to… someday [14:27]
This one shift will instantly deepen your weekly reflections [17:38]
A surprising way to level up your review using AI [22:36]
Maximize impact with less effort using this mindset [29:46]
The 3 big rocks you must anchor your week around [31:38]
Tiny tasks piling up? Here’s how to tame them [32:46]
Why doing less might actually help you get more done [37:32]
The fastest way to break out of a weekly rut [40:34]

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