Aino Corry, expert on improving tech meetings, discusses the importance of meetings for software engineers. They explore various types of meetings, the role of humor in meetings, techniques from family therapy, crafting an agenda and meeting structure, effective meeting endings, and the value of preparation and reflection for continuous improvement.
The role of a facilitator in tech meetings is to create an environment for open discussions, resolve conflicts, and make decisions.
Thorough preparation, clear objectives, and expectations can lead to more productive meetings.
Creating a safe and inclusive space, engaging all participants, and managing negativity are crucial for successful tech meetings.
Deep dives
Types of Meetings for Tech Employees
In tech organizations, there are various types of meetings such as daily meetings, retrospectives, planning meetings, demo sessions, and backlog refinement. One-on-one meetings with managers or team members may also be necessary. Other social meetings can be organized to foster team bonding. Tech employees usually attend these meetings as attendees, which limits their responsibility in making the meetings a success.
The Role of a Facilitator in Meetings
As a facilitator, one's primary role is to ensure that the best possible outcome is achieved within the allocated time and with all participants involved. Facilitators work to create an environment where open discussions can take place, conflicts can be resolved, and decisions can be made. They need to have a clear understanding of the meeting's objectives and the people involved, as well as actively manage time to ensure that the meeting stays on track and ends effectively.
The Importance of Preparation in Meetings
Thorough preparation is crucial for effective meetings. Organizers should consider what they want to achieve, who should be invited, and whether participants should prepare beforehand. It is important to have a clear agenda that outlines the meeting's flow, including time allocated for each topic. Emphasizing the importance of participants' preparation and presenting clear objectives and expectations can lead to more productive meetings.
Encouraging Participation in Meetings
To encourage participation, facilitators can create a safe and inclusive space where everyone feels comfortable sharing their thoughts. Techniques like round robin discussions, group activities, and encouraging diverse viewpoints can help engage attendees. For quieter participants, offering them one-on-one opportunities to share their ideas or using smaller breakout groups can make it easier for them to contribute. The goal is to ensure that all voices are heard and valued during the meeting.
Dealing with Negative Individuals in Meetings
Negative individuals can disrupt the flow and energy of a meeting. To manage this, facilitators can try redirecting with positive questions or involving other participants who can contribute positively. Building rapport beforehand and addressing negative feedback privately can also help manage negative attitudes. It is important to understand the root causes of negativity and work towards creating a positive and productive environment for all participants.
