Learn how metadata in SharePoint can improve search efficiency and data visibility, even if you're using Teams. Explore tools like M365 Copilot for managing surprises and protecting sensitive data. Emily Mancini shares insights on building metadata, setting clear goals, and structuring data in SharePoint for organizational success.
Metadata in SharePoint is crucial for effective searches and data protection.
Structured content types and term stores ensure consistency and efficiency in data organization.
Deep dives
The Value of Metadata in Information Architecture
Establishing metadata in information architecture serves multiple purposes, with one key aspect being reducing manual work and making information more easily accessible. Defining metadata can expand visibility, aid in building Power BI dashboards, and enhance search functionalities, ultimately streamlining processes and improving data organization.
Benefits of Structured Content Types and Term Stores
Implementing structured content types and term stores enables a common language within an organization, ensuring consistency and efficiency in data organization. By creating content types that align with specific content needs across different teams, ensuring distinct metadata for varied document types, organizations can enhance search functionalities, improve content visibility, and ease data navigation.
Enhancing User Experience through Effective Information Architecture
Effective information architecture empowers content owners to manage data efficiently, reducing manual editing tasks, and enhancing content relevance. User research and usability testing play a vital role in evaluating the success of information architecture, identifying user behaviors, and pinpointing areas for refinement. The art of information architecture lies in understanding user needs, streamlining content access, and continuously optimizing data structure for improved user experience.
Resources for Building Comprehensive Information Architecture
Resources such as Sue Hanley's governance questions deck and Emilly Mancini's introduction to information architecture blog provide essential guidance on constructing robust information architectures. These resources offer insights into content types, term stores, and metadata management, enabling organizations to enhance data governance, streamline content organization, and improve user interactions. Continual learning and implementation of best practices in information architecture are crucial for optimizing data structure and enhancing organizational efficiency.
How does your company organize information? Richard chats with Emily Mancini about the metadata in SharePoint. Emily points out that if you're using Teams, you're using SharePoint - it's all under the hood. And that means any files are being tagged with metadata whether you do it intentionally or not. Taking control of your metadata can mean more effective searches and managing surprises with tools like M365 Copilot. Metadata can help you protect sensitive data and make existing data visible to the people needing it. Spending a few hours with it can make a huge difference!