Ep50: Emails in there 1000s!? How do you even start managing your Executive's out of control inbox?
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Feb 20, 2025
Dive into the challenges of managing an overflowing inbox! Discover practical strategies for improving email efficiency and how to kickstart conversations with your Executive about email management. Learn about setting expectations and creating structured systems to boost productivity. Whether your Executive prefers frequent checks or a hands-off approach, these insights will transform your workflow. Plus, grab tips on mastering Outlook shortcuts to enhance your email efficiency!
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volunteer_activism ADVICE
Starting the Conversation
Frame the email discussion as a way to save your executive time and reduce stress.
Start small, like checking the inbox once in the morning, and gradually expand your role.
volunteer_activism ADVICE
Setting Ground Rules
Establish clear ground rules early on.
Discuss who to reply to, which emails to flag, delegation preferences, and folder creation.
volunteer_activism ADVICE
Replying Agreement
Clarify the replying agreement with your executive.
Determine whether to reply as yourself or as your executive, maintaining their tone and signature.
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In this episode, we’re exploring one of the biggest challenges for Assistants: email management! How do you start the conversation with your Executive about taking control of their inbox? What systems can you set up to streamline the process? How do you ensure emails don’t take over your entire day?
Nicky walks you through practical strategies for managing email overload, setting expectations with your Executive, and implementing a structured system that keeps both of you organized and productive. Whether your Executive is a hands-on inbox checker or prefers a more hands-off approach, these insights will help you create a workflow that actually works.
By the end of this episode, you’ll have a concrete plan to take away so you can start transforming how you handle email today!
Show Notes & Resources
🔹 Free Resource: 50 Outlook Hacks for Assistants – Grab your free guide to mastering Outlook shortcuts and email efficiency. Download it here - https://eacampus.com/podcast/ep50
🔹 Upcoming Events: Events Management Masterclass – Tomorrow! Join us for an in-depth session on planning and executing successful events. Register here. Free Webinar: Making Your 1:1 Meeting with Your Executive Indispensable – Thursday, 27th February. Don’t miss this essential training! Sign up here - https://theeacampus.com/events/
Want to go deeper? Check out our Effective Email Management for Assistants Course, designed specifically for EAs who want to master inbox management. Learn more here - https://theeacampus.com/online-course/effective-email-management/
🎧 Enjoyed this episode? Leave us a review and share it with another Assistant who could benefit from these tips!
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