430. Scheduling meetings: Essential phrases and how to say them
Sep 17, 2024
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Unravel the art of scheduling meetings with essential phrases and pronunciation tips. Learn how to effectively schedule, confirm, or cancel a meeting in English. Dive into techniques that emphasize connected speech for smoother conversations. Discover the importance of rhythm and intonation to boost your communication confidence. Plus, grab a free practice sheet filled with practical phrases to enhance your skills!
Using clear and confident phrases like 'Can we schedule a meeting for...' ensures effective communication during scheduling discussions.
Apologizing and offering alternative times when rescheduling, such as 'I'm so sorry, I'm going to need to reschedule our meeting,' fosters professionalism and flexibility.
Deep dives
Effective Scheduling Techniques
When scheduling a meeting, using clear and confident phrasing is essential. One effective expression is, 'Can we schedule a meeting for...' followed by the date and time, allowing for straightforward communication. An alternative, slightly less formal phrase, is asking if someone is 'free to meet on...' which is more casual but still effective. Understanding the importance of using 'on' for days and 'at' for specific times helps maintain clarity in scheduling discussions.
Strategies for Rescheduling
Rescheduling a meeting often requires an apology and a suggestion for a new time, making phrases like, 'I'm so sorry, I'm going to need to reschedule our meeting' quite useful. Offering alternative times can facilitate the process, as in 'How does Friday morning sound?' or simply asking, 'Would it be possible to reschedule our meeting?' These expressions convey politeness and flexibility, which can help maintain professional relationships. Additionally, utilizing casual phrases such as, 'Can we move our meeting to later?' makes communication more approachable.
Confirmation and Cancellation Phrases
Confirming a meeting can be done with phrases like, 'I just wanted to confirm that we're scheduled for...' which provides a clear acknowledgment of the arrangement. A more informal approach, such as asking, 'Are we still on for Friday?' is suitable for friendly interactions but should be used carefully in formal settings. In cases where a cancellation is necessary, clear phrases like, 'I'm going to have to cancel our meeting' express the needed information directly. It's beneficial to include statements about getting back to the person regarding rescheduling, maintaining professionalism during the cancellation.
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Mastering Meeting Scheduling: Phrases and Pronunciation Techniques
Can we schedule a meeting for Monday at 9 AM? I’m sorry, I’m going to have to cancel our meeting. Whether you’re scheduling, confirming a meeting, or canceling a meeting, today we’re going to talk about essential phrases you can use in everyday English – with a focus on pronunciation and connected speech!
Download the FREE practice sheet with even more useful phrases to practice along with: https://bit.ly/3MOxYp4
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