Change Your Game with GTD® Stop wasting time in meetings with better Communication Standards #76
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Feb 10, 2025 Robert and Todd dive into the power of effective communication standards, showing how they can transform wasted meeting time into productivity. They discuss the benefits of next action thinking and structured agendas to streamline discussions. Visual tools like Kanban boards enhance project clarity and team accountability. The importance of defining clear outcomes and assessing meeting attendance further drives home the need for smarter collaboration. Tune in for tips on revolutionizing how your team communicates and interacts!
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Define Meeting Outcomes
- Start meetings by clarifying the desired outcome: "This meeting will be done when what is true?".
- Get consensus on the question to ensure everyone is on the same page and the meeting stays focused.
Clarify Action Items and Avoid Back-to-Back Meetings
- Dedicate the last five minutes of meetings to clarify action items: "Who will do what by when?".
- Avoid back-to-back meetings, allowing time for actual work and preventing rehashing in subsequent meetings.
Communicate Project Outcomes
- Discuss project outcomes with your team to ensure everyone understands the finish line.
- Lack of clarity leads to inefficiency, frustration, and a lower return on invested energy.