Today is Tuesday, and this is a blue day. This is my most structured day of the workweek. It is meeting day.

Organize 365® is 10 years old, and we were a 2 million dollar company in 2021. We have 20 team members:14 in the office and several remote contractors. We also work with outside vendors and support companies.

I will be in meetings all day with the team. I'll be working in the business.

How Organize 365® Keeps Meetings Productive

I have created the most productive way of communicating with the team with a weekly check-in to make sure we are on the same page. Communication is the number one obstacle to growth inside of a profitable company.

At Organize 365®, we have shared meeting agendas in Google Docs for every single scheduled meeting (and for some of our major projects). I put my own thoughts, questions, and ideas at the top. The team enters their questions for me in the next section for things that need approval, a budget, a signed contract, extra help, or other things to move forward.

Within the document, there are topics for the team discussion. Each team member types in a different color, and often we are able to resolve questions or collect ideas in advance of the actual meeting. If we are able to resolve things outside of the meeting, the team can move forward in their work.

As an organization, we very rarely email other team members. All projects are in shared documents and can link out to other files if needed. No one needs to comb through an email thread or hunt for an email.

I check all of the agendas a few times a week and add anything I can answer at the time. By keeping all our ideas and communication in one place, we make better and quicker decisions.

Today's Meetings

Listen in as I take you along on my meetings with Vanessa, Shona, Stephanie, Pat, Monique, and Erin.

I used to fit my meetings into my calendar, but now I have dedicated a full day to the meeting necessary to keep the company running smoothly. I schedule every meeting to start at the top of the hour, and if we finish early, I fill in the time by making progress on other tasks.

When my meetings are done for the day, I use any time left to complete administrative work, review meeting agendas to find my actionable items to add to my Friday Workbox®, and deep-diving into some projects.

What can you do to make your team days more productive?

(Episode 27) Karen Swallow Prior | You Have A Calling