Rosemary uses different databases in DEVONthink for organizing various types of content, such as important documents, master's studies, and work-related files.
Rosemary utilizes different methods, including share sheets, drafts actions, drag and drop, and email rules, to seamlessly add content to DEVONthink from various sources.
Deep dives
Different Databases and Content in DevonThink
Rosemary discusses using DevonThink for various types of content. She uses different databases for different purposes, such as a filing cabinet for important documents, a database for her master's studies, and another one for work-related files. She utilizes the powerful search and tagging features of DevonThink to keep her content organized and easily accessible. Rosemary also mentions using reminders to stay on top of warranties and important dates.
Various Inroads for Adding Content to DevonThink
Rosemary explains the multiple ways she adds content to DevonThink. On iOS, she primarily uses the share sheet and drafts actions to directly send content to DevonThink. On her Mac, she uses drag and drop, the import feature, and PopClip. She also takes advantage of the mail rules in Apple Mail, where she can automatically import emails and attachments into DevonThink. These different methods allow her to seamlessly integrate various sources of content into her database.
Organizational Structure in DevonThink
Rosemary discusses how she organizes her content in DevonThink. For her filing cabinet, she relies on tags, rather than groups, to keep things organized. She also uses groups for her master's studies, work-related files, projects, and a general database. She explains how she structures groups based on year, course, and week for her master's studies. Rosemary emphasizes the importance of adapting and evolving the organization system over time based on personal preferences and content types.
Searching and Navigating in DevonThink
Rosemary shares her methods for finding and exploring content in DevonThink. She primarily relies on the powerful search capabilities of DevonThink, using advanced search operators to refine her queries. She also mentions using tags and saved searches for frequently accessed content. Rosemary appreciates the ability to filter and navigate through her databases using groups and tags, allowing her to quickly locate the specific information she needs.
A very special thank you to DEVONtechnologies for sponsoring this bonus episode of Nested Folders. In it, Scotty interviews Rose and explores her setup, architecture, and usage of DEVONthink to organize her projects, studies, reference material, version control, and life.
If you enjoy Nested Folders, we’d love your support as a subscriber of Unnested Folders, where we produce monthly bonus supporter-only episodes to discuss and try to help solution listener questions and challenges. Thanks everyone!
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