FTF236: How I organise my facilitator materials to speed up workshop design with Leanne Hughes
Oct 23, 2023
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Author of 'The Two Hour Workshop Blueprint', Leanne Hughes, shares her personal system for organizing facilitator materials and discusses the importance of continuous improvement in workshop design. She highlights the use of innovative resource management techniques, such as cloud services and Post-it notes, and emphasizes efficient post-workshop practices, like sending show notes within 24 hours. Additionally, she offers tips on building a resource bank for easy access to various materials.
Continuous improvement through reflection is crucial for designing effective workshops.
Workshops should prioritize interactive activities to foster collaboration and engagement among participants.
Deep dives
The importance of continuous improvement in workshop design
The podcast episode delves into the 'Keep' section of the Spark framework, emphasizing the importance of continuous improvement in workshop design. This step focuses on reflecting on what worked well and what could be improved, as well as finding ways to retain and store resources for future sessions. The host shares personal experiences of breaking her own rules and highlights the need to reinforce key ideas and strategies for workshop facilitation. The episode emphasizes the often overlooked step of continuous improvement and offers practical tips for retaining and organizing workshop materials, including using cloud-based tools and physical folders.
The significance of interactive activities in workshops
Another key point discussed in the podcast is the importance of prioritizing activities over content in workshops. The host suggests that workshops should primarily focus on interactive and engaging activities to encourage impactful live experiences. She provides examples of tools, such as video ask surveys, that can help engage participants before the workshop even begins. The podcast emphasizes the value of designing workshops that foster interaction and collaboration among participants, rather than relying solely on one-way information delivery.
The importance of creating and sharing workshop show notes
The podcast also emphasizes the significance of creating and sharing workshop show notes within 24 hours after a session. Show notes serve as a resource for participants, capturing key conversations, recommendations, videos, and podcasts shared during the workshop. The host emphasizes the advantages of setting up show notes in advance and provides insights on creating a bank of resources for different workshop topics. Furthermore, the episode touches on the idea of intentionally collecting and organizing valuable quotes, using cloud-based tools for easy access, and embracing the practice of 'homework for life' to capture meaningful stories for future workshops.
Welcome to another episode of the First Time Facilitator podcast, where your host, Leanne Hughes, goes solo, diving deep into the Keep section of the SPARK framework, a crucial element of her book, "The Two Hour Workshop Blueprint," now available on Audible.
Key Takeaways:
Continuous Improvement: Learn about the importance of reflecting on what worked well in your past workshops and what didn't, to continuously improve and design more effectively for future sessions.
Personal Organisation: Leanne shares her personal system of organising facilitator materials
Leveraging the Keep Method: Understand the intricacies of the Keep method in workshop desig
Smart Resource Management: Learn about innovative ways to manage your resources, including using cloud services, books, and Post-it notes, to bookmark and quickly access your favorite workshop activities.
Efficient Post-Workshop Practices: Find out why sending workshop show notes within 24 hours is crucial, and learn a practical approach to preparing and disseminating these resources promptly.
Building a Resource Bank: Learn how to proactively compile and categorize a variety of resources, from books and podcasts to videos and articles, for easy access and reference.