Best Laid Plans Your Guide to Airtight Task Management EP 288
6 snips
Feb 2, 2026 Sarah shares practical tactics for collecting and processing tasks that arrive in many forms. She compares quick actions to capture-and-process strategies. Scheduling options and rituals for migrating unfinished work come up as ways to stay on top of to-dos. Mobile capture tricks and separating work inboxes get discussed to make task management more reliable.
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Planner Stack Seasonality Example
- Sarah shares that she used the Hobonichi color scheme and bought Uniball One pens for January.
- She switched color schemes in February and enjoyed using her planner stack daily.
Map Your Inboxes And Set Cadences
- Task management starts with knowing where tasks arrive: email, texts, physical mail, apps, work systems, and more.
- Define cadences for each inbox so you check them at sensible frequencies to avoid constant interruptions.
Classify Every Incoming Item
- Process each incoming item by asking: calendar item, email needing response, info to file, or task.
- Keep a calendar open while processing so you immediately schedule calendar items.
