The EA Campus Podcast EP63: Building a travel itinerary your Exec will actually use
Business travel – glamorous on Instagram, chaotic in real life. In this episode of The EA Campus Podcast, host Nicky Christmas revisits one of her most-requested topics: how to expertly plan and manage business travel for your executive. Originally recorded at her first public speaking event back in 2012 (or maybe 2013 – who’s counting?), this session has been fully updated for 2025 with all the latest tools, AI tricks, and tech tips.
Whether your executive is flying long-haul or hopping on a train to a regional office, you’ll learn how to build a bulletproof itinerary that keeps them calm, collected, and exactly where they need to be. From pre-flight prep to worst-case scenario plans, we’re covering it all.
Oh, and yes – we still print the itinerary. Even in 2025.
In this episode, we cover:
- Why travel planning is still one of the most essential EA skills
- Setting clear expectations before your executive sets foot on a plane
- Questions to ask before you book anything (trust us, these are game changers)
- What the purpose of the trip tells you about how to plan it
- How to build an itinerary your executive will actually use
- Four essentials every itinerary needs – plus the added extras that make all the difference
- Why paper copies still matter (yes, really)
- Who should get a copy of the itinerary – it’s not just your exec!
- How to prep for delays, jet lag, and all those unexpected curveballs
- The best AI and travel tech tools to streamline the process in 2025
- One final Google Maps trick that will make you look like a total travel genius
🎁 Free Download:
Grab our customisable Travel Itinerary Template – complete with emergency contact checklist and pre-trip planning questions.