Business English from All Ears English BE 407: How to Respect Schedules When You Send Emails at Work
14 snips
May 4, 2025 The hosts tackle the nuances of business email communication, sharing personal stories to highlight cultural differences and the limitations of tools like Grammarly. They explore the challenges of meeting across time zones, emphasizing clarity and empathy in scheduling. Practical tips are provided to improve email efficiency and professionalism, along with a mock call to demonstrate effective rescheduling techniques. Clarity emerges as a key theme, ensuring that requests are specific to maintain strong professional relationships.
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Be Clear About Meeting Times
- Always be very clear about time and details in your emails to avoid confusion.
- Use precise phrasing like "can we reschedule our Friday afternoon meeting?" to specify exactly which meeting you mean.
Always Include Time Zones
- Always include time zones when suggesting meeting times to avoid confusion.
- Provide multiple time zones if possible, especially if you and the recipient are in different regions.
Respect Schedules with Options
- Phrase email timing requests to respect colleagues' busy schedules.
- Offer multiple options and invite alternative suggestions to show respect and flexibility.