Revisiting the bullet journal and seven varieties of stupidity
May 29, 2022
01:45:31
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Quick takeaways
Bullet journaling enhances task prioritization and time management.
Strategic integration of Teams and OmniFocus optimizes task planning and collaboration.
Quarterly collection summaries streamline information organization and progress tracking.
Threading notes in projects aids in efficient task management and progress tracking.
Deep dives
The Power of Bojo in Time Management
Bullet journaling, or Bojo, has become a pivotal tool in enhancing productivity and organization. Users like Dr. Jason Downs intelligently structure their day before sleep, dividing tasks by priority and time allocation. The act of setting up the next day's tasks in advance allows for a smoother flow, ensuring that key objectives and deadlines are proactively addressed. Additionally, the Bojo serves as a critical tool for indexing information, enabling quick reference to important notes and commitments. By implementing the Bojo method, individuals like Dr. Jason Downs have improved their time management and task prioritization, leading to a more streamlined and efficient daily routine.
Optimizing Tasks through Technology
By utilizing a combination of productivity tools like Teams and OmniFocus alongside the Bojo, users like Dr. Jason Downs achieve a comprehensive approach to task management. Teams facilitates collaborative work within an organization, offering functionalities like email integration for seamless task creation and tracking. On the other hand, OmniFocus serves as a robust task manager for individual projects and timelines, allowing users to allocate time effectively and maintain focus on key objectives. By strategically integrating these technological tools with the Bojo method, individuals are able to optimize their task planning, collaboration, and time management across different spheres of work.
The Quarterly Collection Summary: Enhancing Organization and Efficiency
To further refine the organization of information and streamline task management, incorporating a quarterly collection summary offers a practical solution. Dr. Jason Downs reflects on the idea of creating a summary that captures the main insights and crucial information from multiple Bojos over a period. This summary serves as a consolidated reference point, outlining the current status of key projects, commitments, and essential details. By implementing this quarterly review approach, individuals like Dr. Jason Downs can efficiently track progress, maintain focus on priority tasks, and avoid information overload by condensing critical information into easily accessible summaries.
Enhancing Collaboration and Task Allocation
Through efficient collaboration tools like Teams and a systematic approach to task allocation using the Bojo method, individuals like Dr. Jason Downs optimize their work processes. Teams provide a platform for effective project management, enabling seamless communication and task assignment within a team environment. By strategically aligning Teams with task lists and project timelines organized in the Bojo, users can enhance their collaborative efforts, track progress transparently, and ensure alignment across team members. This integrated approach fosters a more cohesive and productive work environment conducive to achieving shared objectives and maximizing individual and team efficiency.
Efficient Task Management with Threading Notes
Threading notes to track progress in projects is highlighted as a key technique. This method involves linking pages in a collection to navigate back through work. The speaker presents a personal example of utilizing this approach in their daily spreads, now using a double-page layout. Threading notes enable efficient tracking and organization in managing various tasks and projects.
Personal Task Organization and Work-Life Balance
The speaker shares insights into utilizing different systems for work and personal tasks. While preferring a Bullet Journal (BuJo) for personal life management, they emphasize the importance of aligning task organization systems with individual needs. Implementing specific sections like appointments, tasks, and project tracking aids in maintaining work-life balance.
Innovative Software for Document Linking and Organization
A software named 'Hook' is introduced as a tool for linking documents and objects on a computer. This application enables users to create individual links for various items and connect them through URL schemes. The discussion emphasizes the potential benefits of Hook in improving document organization and enhancing efficiency in managing tasks and projects across different platforms.
Reflecting on Time Management Strategies
Strategies for efficient time management, such as incorporating buffer times in schedules, are discussed. Implementing buffer times in between meetings or tasks allows for decompression and transition, enhancing productivity and focused work. The importance of prioritizing cognitive switching time and building space for strategic planning is highlighted for effective task management and work optimization.
Inger and Jason are back to their usual format now the election is done.
This is the first weekend in 18 months that Inger doesn't have any political activism planned for the weekend - and she is happy about the election result because a well hung parliament is a good parliament in her book (totally worth a 6 vodka hang over). Meanwhile, Jason has been super busy with being #bigboss but he does have an awesome executive assistant who is now in charge of his diary (which is weird, but in a good way).
In the work problems segment, the duo revisit their bullet journal practice, 18 months in, to see what's changed.
Will Inger give up Omni? What actual page number is Jason up to now? What happens when you lose your #bujo on the train and a kindly soul returns it to you? (Well, this last one won't happen to Jason because he's sorted that out with an RFID card). You'll have to listen to the episode to find out! (Or skip if if it seems like incomprehensible gibberish, we honestly don't mind).
Jason's commute and Brazilian Ju Jitsu practice has made it difficult to read, while Inger has been reading, but a LOT of trash. She does share an article on the seven varieties of stupidity by Ian Leslie, which the duo agree explains a lot of their life inside universities.
Finally, in the two minute tip section, Jason is experimenting with 'Hook', a new kind of linking software on the map and Inger is using travel time to put more buffers in her day.
In other words, a pretty typical episode of On The Reg, but a long one because, well - it's been awhile and we've missed our nerd chats. Queue up a long drive, some gardening, housework or be like Siobhan and get out the knitting :-)
