Processing email and social media inboxes is overwhelming enough for one person — can you imagine creating an entire company to help entrepreneurs do this at scale?! Communication curmudgeon that I am, I most certainly cannot.

That’s why I invited today’s guest, Yaro Starek, to share the systems and approaches behind Inbox Done, his company that helps clients tame the never-ending email beast.

More About Yaro: Yaro Starak is the co-founder of InboxDone.com, an email management company with a team of 45+ serving clients, including restaurant owners, venture capitalists, accountants, doctors, lawyers, real estate agents, car retailers, online coaches, and more. He is the host of the Vested Capital podcast, author of Blog Profits BluePrint, and angel investor. Yaro has been featured in SkyNews, Forbes, Entrepreneur Magazine, Huffington Post, Business Insider, Foundr, and hundreds of media outlets and events.

🌟3 Key Takeaways:

Yaro believes it’s best to have two team members entirely dedicated to email, not just a fraction of one VA’s time, which often just replicates the problems you have with staying on top of it yourself. Build in redundancy for handling communications.
Determine where you most want to receive different kinds of information such as daily summaries, details about leads and inquiries, personal matters, time sensitive client requests, etc — then create SOPs for how you get the information you need where you can most easily deal with it.
If your inbox is your to-do list then you are at risk of two things: You will not be able to fully delegate it, and it might not be the best way to prioritize your work.

📝Permission: To be involved in — not responsible for — your inbox.

✅Do (or Delegate) This Next: Check out Jenny’s Stuck Email Categories template and start observing what the most common types of emails are (and subsequent processes to document) that you might be able to delegate in the future.

📘Books Mentioned:

🔗Resources Mentioned:

Yaro on the web, Instagram: @yarostarak, Twitter, LinkedIn, Facebook
InboxDone.com
Yaro’s podcast: Vested Capital and course: Laptop Lifestyle Academy
Article: How To Hire, Test And Train A Virtual Assistant To Handle Your Email
Tools: Yesware, SaneBox, Calendly, HelpScout (what JB uses for team emails), HubSpot, Slack

🎧Related Podcast Episodes:

💻 Access Free Time episode transcripts on Podscribe »

🌟Enjoying the show? The best way to thank us is by leaving a rating or review.

❤️ Join Jenny’s private BFF community for access to a monthly Q&A call, a private podcast feed with bonus content, and a community forum to exchange ideas and feedback with fellow Heart-Based Business owners.

💌 Subscribe to the Time Well Spent newsletter: http://itsfreetime.com/join

🛠 Get instant access to the Free Time Toolkit: http://itsfreetime.com/toolkit

💬 I’d love to hear what’s on your mind! Take the Free Time listener survey

☎️ Submit a voice question or comment for future episodes: http://itsfreetime.com/ask

🎧 Make sure you’re subscribed wherever you listen to podcasts

📝 Check out full show notes and links from this episode and share it with a friend! https://itsfreetime.com/episodes/161

Learn more about your ad choices. Visit megaphone.fm/adchoices

The Women’s Football Show: Fara Williams opens up on her health struggles, retirement and reveals her coaching ambitions