Handwritten notes and small gestures

The automated "Great job, team!" email blasted to 47 people at 4:37 PM on a Friday isn’t authentic appreciation. Neither is the generic gift basket ordered by someone in HR who’s never met your top performer, or the corporate recognition program where nobody actually feels valued. These things look like recognition, but your people know the truth: leadership is outsourcing one of the most human tasks—seeing the people who show up every day and make things happen. And your teams feel the disconnect. As Jeb Blount Jr. recently said on the Sales Gravy Podcast: "Don't make your appreciation to customers, to your team, to yourself a completely outsourced behavior. It will be cheap, and everyone will know it." Authentic appreciation can’t be delegated to your human resources team or automated through your CRM. And that's exactly why it works. Where Sales Leaders Go Wrong with Recognition Most sales leaders fall into one of two camps. Camp one believes they don't have time for appreciation because they're focused on results. The numbers are what matter. Recognition is soft skills territory—nice to have, but not essential. Camp two wants to show appreciation but defaults to the path of least resistance. They sign the company card. Approve the budget for the year-end gift. Forward the congratulatory email from the VP. Box checked. Both camps are missing what actually moves people. Recognition that matters requires you to see the work that often goes unseen. It demands that you pause long enough to notice not just the outcome, but the effort behind it. That's not something you can outsource. Why Small Moments Compound Into Big Results There’s a concept in professional development about making 1% improvements every single day. Over 365 days, those tiny adjustments compound into exponential growth. Authentic appreciation works the same way. You don’t need a massive recognition program. You don’t need elaborate gestures or expensive rewards. You need consistency in the small moments that tell your team: I see you, and what you are doing matters. Consider the sales rep who stays late to prep for tomorrow’s presentation. The account manager who defuses a client issue before it reaches your desk. The teammate who mentors the new hire without being asked. These moments happen every day, and most leaders miss them entirely because they’re scanning for the big wins. But your team isn’t just looking for recognition when they close the monster deal. They’re looking for it on Tuesday afternoon when they’re grinding through their 50th prospecting call. They’re looking for it when they’ve had a brutal week and still show up ready to perform. Small acts of authentic appreciation in these moments build trust faster than any annual award ceremony ever will. 3 Elements of Authentic Appreciation Authentic appreciation has three non-negotiable elements. Specific means recognizing exactly what someone did and why it mattered. Not "great work on that account," but "the way you handled that objection about pricing showed real creativity—you reframed value instead of dropping price, and that's exactly the approach we need more of." Timely means you don’t wait for the quarterly review or the annual celebration. You recognize the effort when it happens, while it’s still fresh and meaningful. Personal means you deliver it in a way that resonates with that individual. Some people want public recognition. Others prefer a quiet conversation. Some treasure a handwritten note. Others just want to hear it directly from you in the moment. Here’s what this looks like in real leadership: One sales leader makes it a practice to handwrite notes to team members. Not emails. Not Slack messages. Actual pen-on-paper notes. Some are two sentences. Some are three paragraphs. But everyone is specific to something that person did and why it mattered to the team. Is it efficient? No. Does it scale? Not really. But those notes end up on office walls, in desk drawers, and tucked into planners. Years later, people still have them. That’s the difference between authentic and outsourced. Integrate Authentic Appreciation Into How You Already Work Most sales leaders know they should show more appreciation. They feel guilty about it. They add it to their to-do list. And then the day gets away from them. The problem is treating appreciation as an extra task instead of integrating it into what you’re already doing. You’re already having one-on-ones. Reviewing deals. Walking the floor or jumping on calls. The question isn’t whether you have time—it’s whether you’re paying attention in those moments. When reviewing pipeline, don’t just look at the numbers. Notice the effort. "I see you’ve been hitting activity goals consistently for six weeks straight. That discipline is setting you up for a strong Q1." When someone sends an update email, reply with more than “thanks.” Take 30 seconds to acknowledge what they did: "This breakdown made my job easier. I didn’t have to dig for answers. That kind of communication makes our team more efficient." These aren’t grand gestures. They’re small moments of paying attention and responding like a human being who notices when people do good work. Building a Culture Where Authentic Appreciation Flows Both Ways The best team cultures don’t just flow from leader to team member; they flow in every direction. When you model authentic appreciation, your team starts doing it for each other. They notice the work that happens behind the scenes. They start going the extra mile. The culture shifts from everyone waiting for the leader’s approval to everyone building each other up. One practice that works: create space in team meetings for peer recognition. Not forced or formal—just an open moment where anyone can call out something they appreciated from a teammate that week. Keep it optional. Keep it genuine. You’ll be surprised how quickly it becomes part of your team’s rhythm. Additionally, most high performers are terrible at acknowledging their own progress. They hit a goal and immediately move to the next one without pausing to appreciate what they just accomplished. In coaching sessions, start by asking: “What’s a win from this week?” Make them say it out loud. Make them acknowledge their own growth. That internal recognition builds resilience and momentum that external praise alone can’t create. What Happens When You Get This Right When you stop outsourcing appreciation and start building it into your leadership, everything shifts. Retention improves. People stay where they feel seen and valued. They leave when they feel invisible. Team energy changes. Appreciated people bring more to the table. They take ownership. They go the extra mile because they want to. Difficult conversations get easier. When someone knows you genuinely care about their success, they’re more open to feedback and coaching. Culture becomes magnetic. Top performers want to work on teams where their contributions matter. They can feel the difference between authentic and transactional leadership from a mile away. Take Action This Week Stop waiting for the perfect appreciation program or the right company initiative. Start with what you can control right now. This week: Write one handwritten note to someone on your team. Be specific about what they did and why it mattered. In your next one-on-one, ask “What’s a win from this week?” and let them acknowledge their own progress. Catch someone doing something right—however small—and tell them in the moment. End your next team meeting with clear recognition for one person. Not generic praise, tell them exactly what you noticed and why it mattered. This month: Create a recognition moment in every team meeting. Make it specific, not generic. Ask yourself: What recognition do I wish I were receiving? Then give that to someone else. When reviewing pipeline or performance, comment on the effort, not just the outcome. Stop Outsourcing What Should Be Human The work you do as a sales leader matters. The people on your team matter. And the small moments where you choose to show up and recognize their effort—those matter most of all. Your team isn’t waiting for the next corporate initiative or the annual awards ceremony. They’re waiting for you to notice. They’re waiting for you to care enough to say something about the work they’re doing right now. Stop outsourcing what should be human. Lead with authentic appreciation today, and watch your team thrive.  Want to turn recognition into motivation that sticks? Our Sales Gravy University course, 4 Keys to Keeping Your Sales Team Motivated When Everything Hits the Fan, gives you the proven framework to transform appreciation into performance. Learn how to build a sales culture where people feel seen, valued, and driven — even in hard times.