How Do You Distil a Policy?

I am a mentor for the Notion Advanced track of Tiago Forte's Building a Second Brain, Cohort 12. This is the cleaned up audio of the third of 5 mentorship sessions with Q&A at the end. You can catch Week 1 and 2 in the previous 2 weekend episodes.

This week we cut out the intro and just go straight into content. For visuals you can follow along the Week 3 Slide Deck and the recorded video (don't share this!)

There are 2 weeks left in this series and I'll write a recap blogpost at the end of it.

References

• Week 3 Slide Deck
• Alex West's Part Time Creator story
• Eugene Yan's Guide to Zettelkasten
• Friendcatchers
• 10 Years of Professional Blogging
• Two Words
• Visualizing Adam Grant vs Scott Kaufmann
• Three Strikes Rule for Blogging
• Guy Margalith's Mindfulness Engine
• Why You Should Presell

Timestamps

• Week 3 Recap - Distill [00:00:00]
• Q&A: Calendar as Todo List [00:09:10]
• Q&A: Zettlekasten vs PARA [00:12:55]
• Q&A: Time Blocking [00:16:05]
• Visual Structure in Notes [00:24:12]
• Producing in Reverse [00:26:44]
• Two Words [00:29:07] 
• Forcing Function [00:30:45]
• Q&A: Two Hours A Day [00:34:02]
• Three Strikes Rule [00:35:35] 
• Guy Takes Over [00:38:39]
• Once a week Newsletter [00:50:51]
• Q&A: Publication Approval Process [00:56:55] 
• Q&A: Publishing on Big Platforms vs Building your own [01:00:05]

Transcript

Week 3 Recap - Distill [00:00:00]

swyx: [00:00:00] So this week was about distilling. I thought this was one of the more interesting slides. Cause I think Tiago just likes the cooking metaphors. last week he also used the cooking metaphor. Basically your notes should be about getting the best ingredients for you to cook with when your, the time comes to eventually produce.

And it's not so much about how you rearrange your kitchen. It's not so much about the hierarchy of the notes. It's just about getting the best quality ingredients each time. And they just really nailing the quality of the ingredient. So that's the way that I interpret his emphasis on note first knowledge management.

So he also had this really interesting duality. Let me turn off my discord because this is really distracting right now. Give me one second. I have this beeping in the background, which I always have tuned out, but I know it's distracting on zoom. Okay. So most people notes are like this, but our notes are going to be like this.

And the difference is the gradients, right? In, in understanding like where we are pretty shallow on and where we're pretty deep on, if you'd advert the mountain metaphor in terms of the amount of work that we've done and being able to see in a single glance, like the highs and the lows.

Stepping away from an undifferentiated mass with just random notes towards putting different degrees of work based on how often we use them, how well we use them. So that's kinda how I pitch the importance of this progressive summarization approach. He used to actually have a much uglier chart than this in the previous cohorts, but I like this metaphor.

Okay. This is a example that I thought was really helpful. The perfect note taking that he exemplifies where we really use some structure. Seven habits is easily breaks yourself down bolding heightened and just a really light sprinkled highlighting. The key is to be able to zoom in and out.

While preserving the same context of the notes which you were connected to. Okay. You gave, he also gave 4 guidelines. I think, I don't think I did a very good job with these slides. I 

just took some screenshots. I don't know. So the first one is used resonance. So literally notes are very personal.

I think every one of us should be able to look at the same documents and come away with different notes because it really just matters what resonates with you. Not about trying to produce something objective right answer what it means. The second one is to really be very sparing in terms of how we, how much we highlight To keep it glanceable as they say, really.

I think I liked his metric of being able to grasp what you summarized in 30 seconds. I think that's a really nice hard limit. And there's only so much you can fit in 30 seconds cause that's how you make your notes consumable in the future like that your notes are only as useful as they are consumable in the future.

The dial-in number three is spending as only as much attention as it's needed. So your notes don't have to be the same length or same level of detail every single time you can come back and expand upon it if you need to. And sometimes if it's just like a, one-off a couple of sentences here that's okay, too.

And then the last guideline is that you should distill when you have an use of mine. So sometimes if you don't even have a use case, you can just leave them notes in raw capture form, like this without all the, with all of the bolding and highlighting. And that's totally fine. When you have a use case, it's much better to have a purpose.

That's what the projects in the areas of for and to me, a lot of that use cases just blogging. Like how will this show up in a future blog posts that I need to do or talk, okay. We also finally talked about the convergence and divergence process. The divergence is something that we're all trained to do very well.

Because we love exploring ideas and there's an infinite number of different, interesting ideas, but convergence is what we essentially get paid to do. Or the it's the final output that people actually see. So we need to practice this more. The way I also think about it is that this line between divergence and convergence is moveable.

And a lot of us for a lot of us, the divert this line is all the way up here. And sometimes it's beyond the delivery point to the point that we never ship. So we need to move it back. We need to move this divergence convergence line back all the way towards something closer here so that we just force ourselves to produce more.

I think that's something that motivates a lot of people. Okay. I also like this table because it compares and contrasts attitude, focus, approach principles. It's really weird because you have to be the same person. But these qualities are super different and you have to do that switch and almost inhabit a different personality when you approach convergence.

And that's what we are starting to be about today. We're going to continue this next week, but I think it's a skill that we have to train and get good at because it's so fun to diverge, but Hey we need to make converg...