Focusing on Setting Standards for Consistency and Productivity

This week, is it possible to stay disciplined, or is there a better way to ensure you are consistently doing the things you want to do?

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Script | 330

Hello, and welcome to episode 330 of the Your Time, Your Way Podcast. A podcast to answer all your questions about productivity, time management, self-development and goal planning. My name is Carl Pullein, and I am your host of this show.

When I hear people discussing discipline, I am always interested in hearing about their struggles. 

Life is always a struggle. We are often torn between what we want to do and what we must do. I would love to watch my rugby team play live, yet the kick-off time is usually around 2 AM in my time zone, and I know I must be asleep at that time. 

I’ve discussed the importance of daily and weekly planning many times. If you’re listening to this podcast, you probably know how valuable a solid weekly planning session is to your overall productivity. The question is, how consistent are you? 

It’s easy to skip the weekly planning because there’s no immediate penalty. You could go through the whole week without any plan and get stuff done. Unfortunately, this approach leads to doing the work of others and never being able to do what you should be doing. 

Whether you do or you don’t do the right things will always come down to discipline. But is that true? Perhaps not. There is another way, and I will show you that by answering this week’s question. 

This means it’s time now for me to hand you over to the Mystery Podcast Voice for this week’s question. 

This week’s question comes from Clyde. Clyde asks, hi Carl, I’ve loved following you and other people who teach time management and productivity skills. I know the concepts and what to do but never do it. I think I am too lazy or lack discipline. Do you have any strategies to help someone like me who lacks discipline? 

Great question, Clyde. 

Very few people are able to be determinedly disciplined every day. I can think of only one person—David Goggins—who has mastered this. Yet David Goggins was not always like that. If you know his story, it took him many years to develop the resolve and mental strength, and even after all those years, he admits that each day is a struggle. 

This means that being consistently disciplined will be an uphill battle for us everyday folk—one we will likely lose. 

So, what can we do instead? 

I’ve found that we can develop a set of standards by which to live our lives. This can begin with simple things like going to bed and waking up at a consistent time. 

You are likely already doing this; if you are, it will be much easier to set that standard. 

The great thing about standards is your mindset changes. Instead of thinking, “I have to wake up at 7:30 every morning”, it becomes something you do. It goes from “I have to wake up at 7:30 to “I wake up at 7:30” because that is who you are. 

It took me years to become consistent in writing my journal. During those years, I used to think, “I should write a journal.” The problem with that statement is the word “should.” That single word makes it optional. Remove that word, and now it becomes a standard. 

I cannot imagine a day not spending ten minutes writing in my journal after making my coffee. I look forward to sitting down with my favourite pen and journal and writing my thoughts, ideas, and fears on a page. I am a journal writer. It’s part of my identity. 

Yet I also remember the years of thinking, “I should write a journal”, and never writing one. I began to believe there was a problem with my discipline. The truth was it had nothing to do with my discipline. It was because writing a journal every morning was not a standard I followed.

When I was in my final year of high school, my first part-time job was working in a hotel. I was very fortunate because, in the late 1980s, hotels were still focused on quality and personalised service instead of the standardised, automated service most hotels offer today. This meant that everything had to be pristine and in perfect order from the moment a guest walked into reception. 

I remember my induction training focused on little things like placing the pencils and notepads on the conference room tables in the exact same way and how the handles of the tea cups should always be placed, with the handle pointing to the right and the teaspoon placed on the left. 

Even how the decoration of the plates must always be pointing in the same direction. 

I learned those things thirty-five years ago and still follow the same standards today when laying the table for a family meal. 

It doesn’t feel hard to do that. I have set these standards for myself, and I follow them daily without thought or difficulty. There certainly is no discipline involved. 

You may have heard the phrase, “We are creatures of habits”. Well, that’s true. We are creatures of habit. If you are not doing a weekly plan, it is because it is your habit not to plan the week. If you are not exercising regularly, it’s because you are in the habit of not exercising. It has nothing to do with discipline. But it does have everything to do with the choices we make. 

You can choose not to plan the week, or you can choose to plan the week. The question then is, what is your standard? Are you the kind of person who plans the week consistently or not? 

Another way I have seen this manifest is through exercise. When I was a teenager, I was a competitive middle-distance runner. I was a sub-four minute 1,500-metre runner at the age of 16. 

When I was training, doing a 10-mile run every Sunday was the standard. It didn’t matter if it was pouring with rain, snowing, or a gale was howling. It was 10 am Sunday morning, and I’d put my running shoes on and head out the door to begin my ten miler. 

I rarely enjoyed it, but it was just something I did. I did it because I saw the benefit every summer when racing on the track. 

Today, I am no longer a competitive runner, yet I still do my longer runs on a Sunday. Doing them on any other day seems weird. It breaks my standard. 

So, Clyde, it has nothing to do with being lazy. We are all lazy. We inherited that from our ancestors when food was scarce in the winter months, and we needed to conserve energy to survive. The least active people survived the winters. All animals are designed to be lazy. 

Yet, because we are naturally lazy, our brains will fight us when we try to change something about the way we live our lives. Change requires a lot of energy and focus; our brain’s natural instinct is to stop us from doing that. Routines and habits are safe, and so if you are not currently planning your week or blocking time out for doing your important work, your brain will fight you. And it will continue to fight you until your new habits are embedded. 

This is why you will fail if you try and change too much at once. That involves far too much mental energy to remember your new standards. Instead, you pick one thing at a time. 

I find changing one thing each quarter works best. This gives you three months to focus your efforts on one thing. That allows you enough time to adjust to your new habit or routine. 

At the start of this year, I began a challenge to do at least ten daily push-ups. I knew ten would be easy to do when I was squeezed for time or travelling. I have tracked the number of push-ups I have been doing and noticed that the first week was a struggle. I was doing the minimum. 

By the second week, I was doing between twelve and fifteen daily. Six months later, I am consistently doing between fifty and sixty a day, and it doesn’t feel any more difficult than when I was doing ten in early January. 

Today, doing push-ups before I take my evening shower is something I just do. I don’t think about it. I get down on the floor and do them. 

So, where would you begin if everything is not working? I suggest weekly planning. It’s giving yourself a plan for the week that lays the groundwork for better time management and productivity. 

Planning the week gives you time each week to step back and examine your life as a whole, refocusing you on what is important to you.

Weekly planning highlights things you may be missing. For instance, you may realise you have not spoken with your brother or sister for a few weeks or have not thought about what you will do for the holidays later in the year. 

And it also allows you to look ahead and make sure nothing significant has been missed and, more importantly, to plan out your week so it is balanced between your work and personal lives.

You will find that dedicating the same time each week to your weekly planning helps you become consistent. I’ve found Saturday mornings are usually the best time to do it. The week is still fresh in your mind, and once done, you can enjoy the weekend without worrying about the week ahead. 

It’s much harder to be consistent and set a standard if you try to do the weekly planning at different times each week. You set the standard that you sit down and plan the week ahead at 8:00 a.m. every Saturday morning. That’s your standard. 

This helps your family, too, because they know you do your weekly plan each Saturday morning. They will leave you alone and let you get on with it. (Hopefully) 

This goes with anything you want to be more consistent with. Learning new things, for example, can be done in the evenings before bed. That hour before I go to bed has become one of my favourite times of the day. I get to sit down with my commonplace book and learn something new. Last week, I learned how to make the “perfect” cup of coffee and how to do a proper double-edged safety razor wet shave. 

Learning something new each day has become a standard for me. Going to bed now without learning something feels strange. It doesn’t have to be something deep. It can be anything you might be interested in at that moment. The standard you set is about learning something new, not learning something specific. 

So there you go, Clyde. Stop trying to be disciplined. That is very hard to do. Instead, set yourself standards. These are things that you just do because that is the person you are. You are the kind of person who clears their actionable email each day. The kind who plans their week and allocates one or two hours a day for doing the important things. 

Thank you for your question, Clyde.

And thank you to you, too, for listening. It just remains for me now to wish you all a very, very productive week.