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Do You Have Auto Pilot Schedules for Frequently Occurring Tasks?
If finding that you're having a hard time getting the adhock or smaller task done because of the chaotic nature of the other type of work you're doing, i'd recommend auto pilot schedules. Set time, set days, locations, with set rituals for tackling those tasks. Do this for as many different categories of regularly occurring tasks that you have and you will find that their footprint is gongto be reduced.