The Balance of Speed and Thoughtfulness in Daily Tasks

"Slow down and enjoy life. It's not only the scenery you miss by going too fast - you also miss the sense of where you are going and why." 

Eddie Cantor

This week, I’m answering a question about why it’s important to slow down and allow your brain to do what it does best and why you do not want to be competing with computers. 

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Script | 380

Hello, and welcome to episode 380 of the Your Time, Your Way Podcast. A podcast to answer all your questions about productivity, time management, self-development, and goal planning. My name is Carl Pullein, and I am your host of this show.

It’s very easy to get caught up in the hype about AI and what it promises to do or can do for you. 

And it is an exciting time. AI promises a lot, and our devices are becoming faster. Does this mean it’s all good news? Well, maybe not.

You see, while all this technology is becoming faster, our brains are not. Evolution takes time. We can still only process information at the same speed people did hundreds of years ago. 

And it’s causing us to take shortcuts. Shortcuts that may not necessarily be in our best interests. 

Thirty years ago, people would buy a newspaper in the morning and that single newspaper would furnish us with analysis and news throughout the day. 

I remember buying my newspaper from the newsagent outside the office I worked at in the morning. I would read that newspaper during my coffee breaks and lunch. I’d begin with the front page, then the sport on the back page and usually in the afternoon, I’d read the opinion pieces. 

It was a daily ritual, and felt natural. I’d pay my fifty pence (around 75 cents) each morning and by the end of the day, I would feel I had got my money’s worth. 

I remember reading full articles, getting to know both sides of the argument and the nuances within each story. 

Today, people are in such a rush, they rarely read a full article, and only get a snapshot of what’s really going on. There are apps that will summarise documents, articles and important reports for you. But is this really good for you? 

This is why over the last two years, I’ve been intentionally slowing down. 

It began with bringing pens and paper back into my system, then going on to wearing an analogue watch instead of an Apple Watch. It’s moved on to buying real books, and this year, reacquainting myself with the joys of ironing, cooking and polishing shoes. 

And that brings me on to this week’s question. So, that means it’s time for me now to hand you over to the Mystery Podcast Voice for this week’s question. 

This week’s question comes from Michael. Michael asks, Hi Carl, you’ve talked a lot about your pen and paper experiment and I was wondering why you are going against technology, when clearly that is the future.

Hi Michael, thank you for your question. 

I should begin by saying I am not against technology. I love technology. I still use Todoist and Evernote, and I use Anthropic’s Claude most days. Technology is still a big part of my life. 

However, I began my “analogue experiment”—if you can call it that—because I began to realise that trying to keep up with all the advances in technology meant I was missing out on life. 

I had stopped thinking for myself and was looking for confirmation of the opinions I had formed about a subject. And technology does that extremely well.

I remember during the last US Presidential election I was curious about what the arguments were about. I watched a few videos on YouTube from Fox News and MSNBC trying to maintain some kind of balance. 

That didn’t turn out so well. I must have accidentally watched a video or two more from Fox News and suddenly my YouTube feed was full of Greg Gutfeld and Meghan Kelly. 

So much for trying to hear both sides of the argument. 

It took over a month to get those videos out of my YouTube feed. 

From a time management and productivity perspective I’ve always felt it’s important that you decide what is important and what is not. 

For most of you, you will have gained a few years experience in the work that you do. That experience is valuable. It gives you an advantage. You have learned what works and what does not work. Not in a theoretical way, but in a practical way. 

Sales courses can teach the theory, but to become a great salesperson requires real, hands on experience. Talking with real people, dealing with objections and allowing your personality and charm to come through. You can’t learn that from an online course or four hours chatting with an AI bot. 

Henry Kissinger was a divisive figure. Some loved him, others hated him. Yet successive presidents both Republican and Democrat sort his advice long after he had left government. Why? Because of his vast personal experience dealing with dictators and uncompromising world leaders. 

Now I understand why technology does this. Companies such as Google and the media organisations want my attention. Their algorithms are trained to do just that. And as a human being it’s very difficult to resist. 

But the biggest problem with this is everything is becoming faster and faster. So fast, that your brain cannot keep up. 

Now there are things we should move fast on. An upset customer, a natural disaster in your town or city, A suddenly sick loved one or a burst pipe in your bathroom. 

Equally, though, there are a lot of things we shouldn’t be moving fast on. Deciding what must be done today, for example, sitting down and talking with your kids, or partner. Talking with your parents, siblings, friends or taking your dog out for a walk. 

One work related example would be managing your email. There are two parts to this. Clearing your inbox requires speed. You’re filtering out the unimportant from the important. And with experience, you soon become very fast at this. 

Then there’s the replying to the important emails. That requires you to slow down and think. 

Now I know there are AI email apps that promise to do the filtering for you. Yet do you really trust that it got it right? That lack of trust results in you going through the AI filtered emails, “just in case”. 

Which in turn slows down the processing. You would have been faster had you done it yourself. 

But this goes beyond where AI and technology can help us. It goes to something deeper and more human. 

One of the most mentally draining things you can do is sit at a screen all day. 

You can respond to messages, write reports, design presentations, edit videos, and read the news all from a single screen. This means that, in theory, except for needing to go to the bathroom, you could spend all day and night without getting up from the chair. 

That’s not how you work. Your brain cannot stay focused for much more than 90 minutes without the need for a break. Yet, if a break means you stare at another window, perhaps stop writing the report and instead read a news article, your brain is not getting a rest. 

Instead, one of the best things you could do, particularly now, with the new flexible ways of working, is to get up and do something manually. 

Perhaps take the laundry and do a load of washing. Then return to your computer, work for another hour and then hang the washing up. 

Two things happen here. First, your brain gets a rest from deep thinking and does something simple. And secondly, you move. Another thing your brain requires to work at its best. 

Repetitive tasks are therapy for your brain. This is why some say that jogging or hiking is therapeutic. The act of putting one foot in front of another is repetitive and your brain can operate on automatic pilot. 

Yet, there’s something else here. 

The other day I had a pile of ironing to do. It wasn’t overwhelming, but there was around forty-minutes of work there to do. 

At the same time, I was working on an article I was writing. That writing began strongly, but after an hour or so, my writing had slowed considerably. I was struggling. It was at that moment I looked up and saw the pile of ironing. 

So, I got up, pulled out the ironing board and iron and spend forty minutes or so clearing the pile. 

WOW! What a difference. After hanging up the clothes, I sat back down at my desk and the energy to write returned and I was able to get the article finished in no time at all. 

Now what would have happened had I stayed tied to my desk? Probably not very much at all. I would have continued to struggle, perhaps written a bit, but likely would have had to rewrite what I had written. 

Instead, I gave my brain a break. I did something manual that was repetitive, ironing. I know it’s not exciting, but that’s the point. It recharged my brain and I was able to return to my writing refreshed and didn’t need to rewrite anything later. 

Other activities you can do is to make your own lunch. Going into the kitchen to make a sandwich does not require a lot of brain power. It gets you up from your desk, gives your brain a break from the screen and you’re making something. 

It was a sense that everything I was doing was done at a screen that was the catalyst for me to return to doing some things manually. 

I remember when I decided to start using a pen and notebook for planning out my week. I was shocked how much better I thought. 

When I was planning my week digitally, I couldn’t wait to get it over. Just to make it feel more worthwhile, I would clean up a folder or clear my desktop of screenshots and PDFs I no longer needed. I noticed I was doing anything but actually plan the week.

When I closed my computer, pulled out a notebook and one of my favourite fountain pens, I actually planned and thought about what I wanted to accomplish that week. 

My Saturday morning planning sessions have become one of my favourite times of the week. I can stop, slow down and just think slowly and deeply about what I want to accomplish. 

And all these little things that have slowed me down have resulted in me getting far more done each week. 

Without consciously choosing to do so, my social media time has dropped significantly. I don’t watch as many YouTube videos as I used to do, and I feel more fulfilled and accomplished at the end of the day. 

A couple of months ago, while my wife was studying for her end of term exams, I would finish in my office, go through into the living room where she was studying, pick up a real book and read. 

It was a lovely feeling. My wife, Louis and myself all on the sofa engaged in something meaningful. We were still able to ask each other questions, but for the most part it felt calm, quiet and natural. 

Last weekend, during my TV time, I began watching the autobiographical series on the Life and Times of Lord Louis Mountbatten. 

Mountbatten was born in 1900 and died in 1979. He lived through two World Wars, was a part of both, was a member of the Royal Family, being the cousin of King George 6th, and was involved in many post war events. 

As he was describing his work, I noticed there was no “9 til 5” hours or any of the structures we impose on ourselves today. 

For most of Mountbatten’s life there was no television. Instead, people wrote letters or read books in their quiet times. Most weekends were spent socialising with family and friends and there was a lot of walking in the countryside. 

Yes, Mountbatten lived a privileged life, he was royalty after all, but even if you study the working classes of the time, they went to work—often hard manual labour, and come home where they would either spend the evening talking and playing games with their families or call into the local pub and enjoy time with their friends and neighbours. 

They were different times, of course, but the noticeable thing was the everything that needed to be done got done. 

Was was most striking about these times was the sense of fulfilment people spoke and wrote about. They were doing hard manual work, yet had a sense of accomplishment each day. 

Today, that sense of fulfilment and accomplish can be lost and instead because of the endless lists of to-dos, messages to respond to we feel overwhelmed and swamped. 

The most noticeable benefit I’ve found by returning to a few analogue tools is I no longer feel overwhelmed. I find I am more intentional about what I do and at the end of the day, I feel a sense of accomplishment. 

So there you go, Michael. That’s why I’ve brought back some analogue tools into my life. They slowed me down, enabled me to think better and ironically, I am getting a lot more done that I did when I was completely paperless and digital. 

I hope that has helped. Thank you for your question. And thank you to you too for listening. 

Now I must go and hang up the laundry. 

It just remains for me now to wish you all a very very productive week.