Enhancing Productivity Through Journaling

Should you take up journaling, and if you do, will it help you with your time management and productivity? That’s what we’re exploring this week. 

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Script | 355

Hello, and welcome to episode 355 of the Your Time, Your Way Podcast. A podcast to answer all your questions about productivity, time management, self-development and goal planning. My name is Carl Pullein, and I am your host of this show.

This year is the 10th anniversary since I took up consistent journaling. And it’s been one of the best things I’ve ever taken up. 

Not only is it one of the most therapeutic things you can do, it’s also one of the best ways to organise your thoughts, work your way through problems and vent your anger towards those who really wind you up. 

Over the years, I’ve also found that journaling has helped me to achieve my goals because each day I am writing about how I am doing and if I find myself making excusing, the act of writing out my excuses exposes them for what they really are—excuses. 

So, this week, I’ve chosen a question related to journaling and I hope it will inspire you to invest in a quality notebook and pen and start doing it yourself. And if I can inspire just one of you to take it up and become a Samuel Pepys, I’ll be very happy. 

So, to kick ups off, let me hand you over to the Mystery Podcast Voice for this week’s question. 

This week’s question comes from Tom. Tom asks, hi Carl, I’ve heard you talk about your journaling habit numerous times. Do you think writing a journal has helped or hindered your productivity? 

Hi Tom, thank you for your question. 

To answer your question directly, I can say with certainty that journaling has contributed to my overall productivity. 

To explain further, I write in my journal every morning, no matter where I am. And one of the things I always write down is my two objective tasks for the day. Those objectives are the two non-negotiable tasks for the day and by writing them down at the top of my journal entry, I have a way of ensuring I did them when I write my journal the next day, 

But more powerfully, writing them down each morning focuses my mind on what needs to be done and how and when I will do them. 

Those tasks are also in my task manager, but it’s the act of writing them out by hand that gives me the focus. 

Writing a journal is much more than being an aid to productivity. It’s also a form of therapy. 

Like most people, I feel frustrated, overwhelmed and stressed at times. Those feelings need an outlet. A negative way to do that is to get angry, shout, and scream. Sure, that blows off steam, but it also transfers your negative feelings to others—your colleagues and family. Not great. 

Instead, if you have a way to write about these things, you start to find ways to solve whatever the underlying issues are. Writing slows down your thinking, and if you were to step back and analyse why you sometimes feel stressed, frustrated and overwhelmed, it is because you feel—incorrectly—everything has to be done right now. 

That slowing down helps to bring back some perspective and you can decide when you will do something and what can be left until another day. 

When it comes to achieving your goals, a journal is perhaps the best way to track progress. It can also help you establish new, positive habits.

When I developed my morning routines around eight years ago, I chose to track them in my journal. I always draw a margin on left of the page, and I list out the six items I do as part of my morning routine: make coffee, wash face and teeth, drink lemon water, write my journal, clear my email inbox and do my shoulder stretches. 

I write them down at the top of my journal entry for the day in the margin. And, for the dopamine hit, I check them off too. 

I exercise in the late afternoon and, again, I will write out what I did in the margin of my journal. 

Now, I could spend a lot of money on habit-tracking apps, but with my journal, I’ve found no need. I have my record and can review it at any time. 

Over the years, I’ve been asked what I write about and if I use any prompts.

The answer is no. Well, apart from writing out my objectives for the day. 

Now, prompts can be helpful when you first start—you can think about them as those little stabilisers we put on kids’ bikes to help them learn to ride. Sooner or later you want to take them off so you can experience the freedom of riding freely. 

I write whatever’s on my mind that morning. If everything’s going great I write about that. If things are not so great I write about it and why I think things are not going as well as I want them to. I often find as I am writing about an issue, a solution begins to form in my mind and I will continue writing. 

If a task comes from that solution, I can put that in its appropriate place later. 

As a general rule, I will write for around fifteen minutes. However, if I don’t have much to write about, I will give it ten minutes. The weather’s a good subject to write about when you have little to write. 

If there’s a lot on my mind, I’ll keep going until I’ve emptied my thoughts. That’s very rarely more than thirty minutes, though.

Over the years, I’ve tried both analogue journaling—with pen and paper and digital journaling using an app called Day One. 

On balance, I’ve found that pen and paper journaling works best. 

I spend most of my working time in front of a screen. I type a lot. So, opening up a nice notebook and picking up a fountain pen is a lovely break from the constant screen time. It also feels a lot less rushed and more relaxing. 

One thing I noticed when I was writing my journal in Day One—a popular digital journal—was I never went back to my old entries. I read enough typed documents on screen all day. I have no desire to read through more, even if it’s my journal. 

I keep my old paper journals on my bookshelf and often skim through pages when waiting for a call to start. It’s incredibly nostalgic and leaves you realising you have accomplished a lot. 

I was recently asked if I am worried about people reading my journals. Hahaha, that’s the point. 

One of the inspirations for me to start writing a journal was how the journals of people like Samuel Pepys, Charles Darwin and Isaac Newton are still around. 

These journals were written hundreds of years ago and, in the case of Samuel Pepys, are a snapshot of how we lived in the 17th Century. 

Pepys was very open about what he did. Some good things and a lot of bad things. But does he care we are reading them today? Of course not. He’s been dead for 320 years. 

I have the same attitude. I’ve nothing to hide from my wife, and the journals are kept in my study—home office. If I lost my journal when travelling, so be it. There’s nothing scandalous in there—well, not yet anyway hahaha.

There are a few tips I would share with you if you are thinking about journaling. Start on paper. Buy yourself a nice notebook. You’ll find bound notebooks with a hard cover are best. Choose A5 or B5 size. You’ll find an A4 notebook a little daunting at first. 

Hardback notebooks will last a long time, and the hardcover will protect the pages better than a soft cover. 

I would also suggest investing in a fountain pen. You can pick up a refillable one for less than $20 these days. Lamy Safaris are excellent pens, and so are the Pilot Metropolitans and Platinum Preppys. 

If you invest in a fountain pen, ensure the paper you buy is fountain pen-friendly. Rhodia Web-books and Clairefontaine notebooks are good choices, as are many Japanese notebooks such as Midori’s MD notebooks. 

When you start journaling, think of it as if you were meeting a stranger for the first time. You will naturally be a little reserved at first. You might only write about the weather and perhaps what you did yesterday. 

As long as you remain consistent with it, you will soon open up. You’ll start writing a few thoughts and feelings after a few weeks. Let it roll and don’t hold back. 

I would also recommend writing in the morning. You will likely be much more consistent that way. Evening times can be difficult because you will sometimes be tired. You may even have had a few too many G’nTs, and you won’t write. 

Tie writing your journal to your morning routines. You don’t have to write for long. Give yourself ten minutes. 

And if you want to be more focused, after writing the date at the top, write out your two must-do tasks for the day. That way, you have a method to hold yourself accountable. If, for whatever reason, you didn’t do your must-do tasks, dedicate a sentence or two to writing about why you didn’t do them. 

This helps you because over time you may see a pattern developing. You might discover that afternoons are terrible for doing your focused work because your boss always wants to have meetings then. You can then use that information to change your structure. 

If you draw a margin on the page, you can use the margin to track other data such as a food log, exercise and even your energy levels. I track my weight there. Each Wednesday, I weigh myself and write my weight in the margin (in a different coloured ink). 

And there you go, Tom. Yes, journaling has helped me to be more productive. It slows me down and gets me to think better, leading to better focus on the day ahead. It also gives me a place to consider new ideas and play around with possible solutions. 

I hope this episode has inspired some of you to start journaling. It’s a fantastic way to bring perspective on chaotic days and weeks. It also slows you down—always a good thing in a fast-paced world, and gives you a place to express your thoughts. 

And who knows, you may be the next Samuel Pepys or Leonardo Da Vinci in three-hundred years or so. 

Thank you, Tom, for your question, and thank you to you, too, for listening. It just remains for me now to wish you a very, very productive week.