Asana did this anatomy of work index this year and found that 58% of employees time is spent on work about work. This, you write is one of the main underlying causes, why you feel overwhelmed. You spend more time looking for something than it takes sometimes to actually get the work done,. And if everyone's adopting that mentality, that's where you get exponential time savings.
Nick Sonnenberg doesn’t believe there just aren’t enough hours in the day to get everything done. That’s because when his business was in crisis mode, he developed a framework for eliminating inefficiencies and preventing the sort of metawork – working on working – that leads to scavenger hunts and meetings that could be emails, and for that matter, email runarounds that get everyone ever farther from inbox zero. He turned that framework into a consultancy business, and put it all together in a new book for people who feel underwater titled Come up For Air.