Establishing Objectives and Acknowledging Attendance in Meetings
This chapter outlines the key elements of initiating a successful meeting, focusing on acknowledging participants and establishing a clear agenda. The speakers stress the importance of having a defined objective, particularly when addressing critical issues like a budget shortfall.
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Welcome back to Business English Pod for today’s lesson on how to start a meeting in English.
Many jobs require us to spend a lot of time in meetings. Sometimes we might think there are too many meetings. In part, we might feel this way because a lot of meetings aren’t run very well or facilitated effectively.
There’s a good chance that you will have to run meetings some day, if you don’t already. You have a chance to make sure those meetings are effective by running the meeting well. Fortunately, running a meeting involves skills that you can learn.
Today we’ll focus on starting a meeting, which begins with getting people’s attention and acknowledging them. Next, you might clearly state the purpose or goals of the meeting before reviewing the agenda with everyone. Then you may invite someone to begin speaking about the first item on the agenda.
In this lesson, we’ll hear the start of a meeting about budget cuts at an international shipping company. The meeting is being led by Martin, the General Manager. We’ll also hear Sandra, David, and Sam, employees who are attending the meeting.
Listening Questions
1. What does Martin apologize for as he is acknowledging the meeting attendees?
2. What does Martin say is the objective of the meeting?
3. What does Martin invite Sandra to do at the end of the conversation?
