23min chapter

Mac Geek Gab — Your Questions Answered, Tips Shared, Troubleshooting Assistance cover image

5,862 Days of Pre-Flight

Mac Geek Gab — Your Questions Answered, Tips Shared, Troubleshooting Assistance

CHAPTER

Using Apple Photos' Keyword Manager

In this chapter, the speakers discuss the concept of a keyword manager in the Photos app on Mac. They explain how to arrange tags in a specific order and how the app automatically assigns letters for quick tagging. The speakers also mention the usefulness of the keyword manager and express their surprise at discovering its existence.

00:00
Speaker 2
So yeah, clearly a lot of big brains spend a lot of time. Yeah, to make this work going from Intel to Apple. And that too. Right. Yeah. Just like, yeah,
Speaker 1
just just from Mac to Mac regardless. It really is a non issue. Yeah. So yeah, good question. Lock Tutor in our discord at mackeycam.com slash discord asked, has anyone found a truly awesome program to organize years worth of photos? I'd love to be able to browse through my photos and use a hotkey or something fast to quickly tag a photo as I'm going or group of photos as I'm going through? Do you know of
Speaker 2
anything Pete? Pick me
Speaker 1
Dave. Yes.
Speaker 2
I see you over there. I got it. You may have heard of this. It's called photos. I know what it is. They do an amazing job with this. The Apple photos app. If you go to the window menu at the top, go to window and then keyword manager when you've got photos open or you could even hit command K and that will bring up the keyword manager. Then type a new keyword or you get there's down at the bottom, you hit edit keywords and let's say I have a son named Mac and they see go
Speaker 1
figure. This is a word we all know. Yeah.
Speaker 2
So, so that's one of them. You type the keyword back and it comes up and boom. Well, but how to make it even faster? Well, you drag it up to what's called a quick group. So from the bottom of the keyword manager, you drag that tag up to the quick group and then the M becomes the quick key in order to quickly take. So any photo you select with the keyword manager open, then go into select five photos of my son and I just then hit the M and it tags all five of those photos with the keyword
Speaker 1
back. This is amazing. I never you had queued this up in the agenda last week or something and I was like, I don't know what the heck he's talking about.
Speaker 2
Because I didn't know what the heck you were talking about. So, take your screen. So take
Speaker 1
family and drag it up to the top. Drag it above the keyword. Well, I can't know that you're looking at an article I found on I download blog about this because I wanted to visualize
Speaker 2
it. Yeah. So in order if you were to take that tag and drag it up above the word keywords. Yeah, no, it's like just a becomes one one letter. It was in this case, it would probably be the letter F for family. And if you had another one that said friends, then it would probably default to R being the next letter in the word to tag quickly tag friends.
Speaker 1
And then you just start typing.
Speaker 2
And then yes, like select 20 photos, hit the letter M and those photos of Mac are all tagged with Mac.
Speaker 1
Which of course you don't have to do because photos would set detect his face and probably do that. Well, the
Speaker 2
future. But maybe you can't expect to be in that in that particular photo. But I know it's him anyway. Yeah. Yeah. I
Speaker 1
was blown away. I didn't even know about the keyword manager. Like that that's where I'm starting with this the quick tag thing like that makes perfect sense if there were to be a keyword manager. And it turns out that Pete, you just conjured up a keyword manager in the photos app on all of my Macs because until you mentioned it, I had no idea that it existed. So we ring the bell. Yeah.
Speaker 2
Bing. Yeah. I've been using it for years and love it. Absolutely love it. They've done a really nice job. So yeah.
Speaker 1
I'm really glad that you put this in the agenda. Like this is and and and and like lobbied for it to be in the show. Like it's just yeah. Yeah. Amazing.
Speaker 2
Yeah. What do you ask to have it? I'm like, Oh, yeah, this
Speaker 1
is this is what I use and it's great. No, this is the beauty and you and you put it in as a quick tip. And now I understand why because it's one of those things that if you know about it, that's super easy. And if you don't, then it's hidden from you forever until somebody shows it to you. Yeah. Yeah. All right. Cool. I think we got time for one more question and we'll do some cool stuff found and all that stuff. You want to take us to DJ Pete?
Speaker 2
We could I can so do I will do so at this time. The problem is, uh, hang on. Where did it go? You want me to take us to DJ? Wait, wait a minute. I'm coming Dave. I'm coming. Where did I hide it? Is it notes there? It is. There's a he says, I'd like to be able to well in the in a message, hit a button and have a task set in reminders to reply to this email. Perhaps there's a better workflow than this, but I tend to drive my day from reminders. A, I'm interested in if this is possible and B, I'm interested in hearing how others manage this perhaps entirely within the email client. Thanks for any feedback. By the way, I'm evaluating post box client, the post box client. And this was one thing I was looking for and didn't find. Okay.
Speaker 1
I know that there are relatively straightforward ways of doing this in mail. Do I have mail open on this computer? I don't. And I don't want to launch it for fear of screwing up my, my on this week, Dave. But it really does depend on the male client and you're saying that post box does not do this. So I start thinking about shortcuts, right? What is the hour? Well, I really what I start thinking about is how is this app integrated with Mac OS frameworks? Well, you know, is does it directly support shortcuts or apple script? If it does, then you could probably trigger something to take the data about the highlighted message and or script something to take the data about the highlighted message and then create a reminder from that. That would be doable with either apple script or shortcuts or even a combination of the two. Triggering such a thing is not built into Mac OS. We don't have a way of, of like pushing a button to trigger a script like we do on say iOS. However, we do have third party apps to do that. And I use keyboard maestro all the time to trigger shortcuts or apple scripts or even just other things inside of apps. So you could, I would I would look at this from a technologically agnostic way. So making sure that you can do whatever you need to do without it needing to rely on the app integrating with the Mac, right? So you create a workflow where you copy something to the clipboard, right? The subject of the message, whatever you want it to be. And then use keyboard maestro to invoke whatever you've created. And what you would create is a shortcut that will create a reminder with the text from the clipboard. And this is pretty simple. You use shortcuts, you say, get, get the contents of clipboard and then, you know, create reminder and pump the contents of the clipboard into the reminder note and like you're good to go. If your male client lets you copy a URL to the link to that message, which you can do in like mail, but I don't know if you can do in post box, then that could be in your reminder as the URL. And then you would just click it and it would bring you right back to the message. But that depends on whether the male client allows you to do that. And then you just trigger it. And it's, it's very similar to what we do here to process the show. In fact, DJ asked this question in Discord. And so what I did, I posted a little answer in Discord to get the conversation going. And then I took a screenshot to my clipboard of DJ's question. That's what Pete just read. Once I knew it was on my clipboard, which I did with, you know, if you do screenshots, well, if you use the manager, the command shift five, that lets you decide where you're going to put it. That's, that's the easy way. I do it with like command control shift four and that puts it on the clipboard. There's a million different ways to do it. But I got the, I got the screenshot on the clipboard. And then I used keyboard maestro to invoke a shortcut that builds a note in the Mac geek app prep notes folder. And what does it populate the note with the contents of my clipboard? So now I have DJ's thing in there. And then also my answer because I copied and pasted both and it was good to go. So this is, it's pretty straightforward to do these kinds of things with shortcuts. And once you've done one of them, it's, it's really like drag and drop in shortcuts. If you've never done it, I welcome you to try it because it's, I encourage you to try it because it's going to open up the world for you in terms of how you get to think about solving these kinds of things. Once you understand, even at a very basic level, how shortcuts works and then think about the idea of triggering a shortcut with a keyboard maestro, you know, keyboard shortcut.
Speaker 2
Now you can do all kinds of things just really quickly and it can be really fun. And if you're new to all of that and it, you just don't grock it and it seems undoable. There's this chat GPT thing you can ask and it will tell you, oh yeah, do this right at this way. Set it up. It's an amazing instructor. Yeah.
Speaker 1
Yeah. So yeah, you're not wrong. I want to jump to doing some cool stuff found if we may. Well, yeah, me. Let's do it. Before we do that, though, I want to take a minute as we have been doing as of late and thank our everyone who has contributed to our premium, Machika premium contribution system, donation system. I forget. I don't even know what the right term to call it a support system. In the last week and change since we've recorded here. So and you can learn about it at Machika.com slash premium. It is, of course, not mandatory. It is very much appreciated. Simply listening to the show is an amazing way to support the show. Sharing it with other people is yet another step you can take sending in your questions and stuff to feedback at Machika.com is, you know, yet another way. Well, wait, where feedback at Machika? Let's feedback at Machika.com. That's right. But if you are able and interested, we also will happily take your contributions directly and that can all happen at Machika.com slash premium in the last week ish. We have had $10 contributions from, oh, I got to get the screen up the right way. Paul from Lawrenceville, Steven from Plainfield, Gary from Babylon, John from Vienna, Steven from Costa Mesa. James from Melbourne, Olga from Bellevue, Nick from Mount Clemens, Robert from Columbia and Jason from Charlestown. We have had a one time $24 contribution from Glenn in New York. And then we have had $25 contributions from Gary in McKee's Rocks, James in Scorsby, Charles in Mechanicsburg. Really that's Chuck in Mechanicsburg. James from Charlotte, Chris in Nailsworth, Stroud. Oh, I like these names. Laura from Spokane Valley, Steve from Santa Fe, Ken from somewhere in the land, Thomas from Chicago and Jurgen from Veldersstadt. I think I've got that right. And then a $30 contribution from Barbara in Hanahan and a $50 contribution from Richard in Salem. Thank you to you all. And thanks to everyone who is a premium subscriber. It really does mean a lot to Pete and I and the team here. It helps us do what we do. Our sponsors also help us do what we do. Visiting our sponsors absolutely helps whether or not you buy from them is sort of between you and them, obviously. But simply, our job is to convince you, encourage you, entice you, to visit them and learn more. And hopefully we can do that and that you can help us that way too. So it all works together and we get to keep doing what we do here. And I love doing what we do here because we get to share quick tips, we get to answer your questions and we get to do
Speaker 2
cool stuff. Now, if you aren't donating to the show, we're about to cost you some money. That's right. Yeah.
Speaker 1
Some of these things are free. Some are. Yeah. And the first one comes from Andrew who says, I know you like BB for removing formatting from copied text, Dave. There's an app that I use all the time for this and have done for years. And it's so cool. I felt I had a moral obligation to share it. It is called plain clip from blue m dot net. Of course, everything is linked from Mackey keb.com. Plain clip is a faceless app. When you run it, it removes formatting and other stuff from the text on your clipboard. Oh, nice to invoke it. You can click on its icon in the dock or call it up with Alfred or spotlight or however you like to launch apps. However, you invoke it when you do, you don't see anything happen at all. But then when you paste, all the formatting is stripped out. You don't need to have plain clip running. It quits itself instantly. Ah, so this is all one and done.
Speaker 2
So it's a good thing because I'm thinking, you know, you want to copy over. You need that formatting and it's gone. Where to go? So it's OK, so you put something on the clipboard, you invoke plain clip and
Speaker 1
then you go and paste. Now I'm thinking I could set up keyboard maestro to have one keystroke that launches plain clip and then also pastes. Oh,
Speaker 2
right.
Speaker 1
So I like it. OK, good. Thank you, Andrew. Good stuff. I like this. This is see. These are things that I like. I could probably also convince keyboard maestro all by itself to take the contents of the clipboard, strip out all the formatting, replace the clipboard and then paste it to. I think that's probably also doable. I got to
Speaker 2
now. You have to hold your tongue just right to get keyboard maestro to do it by itself.
Speaker 1
This is one of those things where I kind of like holding my tongue in that way. You know, I'm that kind of nerd. So yeah, yeah. Jed tells us about something that is going to cost us some money or at least that was his warning. He says this is a very cool stuff found, but it costs some coin. It's called texts and it's from automatic, the company that makes WordPress. It consolidates WhatsApp messages, Slack, Instagram and other DM type messaging engines into one app for your Mac OS desktop. It doesn't have an iOS companion yet. He doesn't think. Good part. He says, I'm finding it's helping me with focus. Instead of leaving Slack and messages and WhatsApp open, I have one app and it's really working for me. Obviously results may very consult your physician. The bad it is in beta and it's a subscription at $12 a month. He says they don't have Google chat yet, though they say it's on the way. I got to test test this out. Like I trust the automatic people to build a quality product. Obviously WordPress is very stable and it's been around for years. Yeah, JED is going to cost me some money. That's this for sure. Thanks, JED. It happens. It's fine. It's fine. Pete, you got one?
Speaker 2
I do. I got this on Amazon and I'm really stoked. It's a two-in-one wireless charger for my iPhone, my Apple Watch and my AirPods, even though it's only two-in-one. Okay. It will do obviously anything that does magnetic Qi charging. It will charge.
Speaker 1
But it charges two devices at a time, but you can use it. I got you. Okay. Yeah.
Speaker 2
All right. So we would call that a two-in-one. Yeah. Yeah. So it comes with an electrical adapter and then an A to C USB cable, the CN plugs into the adapter adapter. The charger. Into the charger itself. Okay.
Speaker 1
And the A plugs into the wall wart that they give you.
Speaker 2
Yes. Got it. Yes. And then it can lay flat. It can be held up as a pyramid. If you lay it flat, you can flip up the little part that charges the watch so that in order to, let me pull it up for those watching on the screen, you can flip up the part for the watch.
Speaker 1
All right. So this... It lays flat. This reminds me of kind of the old Apple thing that they don't make anymore where there were like two circles and one of them did your watch and one of them did your phone, right? Exactly. And, and, but this takes it to a different place because the part that does your phone has a magnetic ring. So while I'm sure, how much is it?
Speaker 2
It's on sale on Amazon and it was when I bought it and it still is today, 1999. Okay.
Speaker 1
So it's definitely not mag safe in Apple's terminology because they'd have to pay the Apple tax and then this thing would be a hundred bucks. But it is magnetic. It's the size of a coaster.
Speaker 2
Yeah. Fold it up. So it's great for travel. Slipping the bank super lightweight. Yep. And, and then a little piece pops out of the bottom of the phone one and then it magnetically holds together.
Speaker 1
So it, there's your... Sue can hold your phone and your watch up and it forms like a little pyramid on the bedside of your hotel bed, but you're not, but it just travels super flat.
Speaker 2
It does. It does. It's the size of a thick coaster. Dang it. You're going to cost me money too. I know, right. But, and I got a, I got a few of them. There's some stacking stuffers head in my family's way. Oh, these are great stocking stuffers. Yeah. So it input is five volts, three amps or nine volts, two amps. And then the output is 10 watts, seven and a half watts. Yeah. Five watts and two and a half watts. And so far, I, I love it. It's been a great piece of gear. The one caution I will give you on this is this one says it is not for Samsung slash Android products. Oh, interesting. It's just don't use with, and I don't know why it wouldn't work. Maybe they don't, they don't want to support it, but when you open the box, there's a warning right there. Hey, send it back. Wow. If you're using with an Android, send
Speaker 1
it back. Not any Android, but Samsung only. I think that's what it said. I think it said Samsung
Speaker 2
in the, in the, on the card that you showed me. With Samsung branded devices. That's correct. It says, warning, not compatible with Samsung branded devices. Please apply for return before use. Wow. All right.
Speaker 1
Send it back. They know.
Speaker 2
Yeah. That's fine. Yeah. Sure. Yeah. So, yeah, I'm super pleased with it. And it replaces probably about four cables.
Speaker 1
Yeah. No, for travel, like one. Yeah, yeah, yeah, man. No, this is an effect that it'll do 10 watts. That's great. Like that's, you know, it's not the 15 that you could get from MagSafe, but it also is not going to, you know, overheat your phone. And like, it's for overnight. It doesn't matter. Yeah. Yeah. Right. Uh, Porthos John shares our next cool stuff found. He says, uh, while a lot of the, uh, mesh systems like Euro and Unify and others claim to be able to plan your Wi-Fi network for you and adjust it. Net spot just came out with net spot version three. This is now my go to software for looking at Wi-Fi networks, both home and in the office. You can use it on the Mac out of the box. He says, I uploaded a map of my house that I had previously created and then walked around with my Macbook Pro and clicked on the map as it recorded all the Wi-Fi info for each location that I was standing in. The recommendation it builds after you map are awesome. It says they now have an iOS app too, but you need to buy their Y-pride dongle to make it work because it can't see the data about Wi-Fi in that way. There's a free trial in the Mac app store, but you can also go to their site and buy the full desktop app for a $49 home license and they offer a perpetual upgrade option as a $19 add on. I've used net spot before, but this sounds like it's doing more than just giving you information. It's now making recommendations and that's cool. I also asked Portos John, what did you create the map of your home with because that is something I don't have? He says it was a while ago, but he says, I think I started trying it in some home layout software and got really annoyed. So I went back and tried Omni-Graphel and did it there. So we'll put a link to Omni-Graphel. He says, I did resolution to one inch on my measurements of my house and then just output the floor each floor as a PDF from Omni-Graphel. Okay. What's interesting is he says, and obviously that's going to take a little bit of work to go around your house with the tape measure. You know, measure it out. Although, you know, your iPhone is going to get close. The measure app and your iPhone is actually cool. I wonder, wait a minute. The iPhone can do this. If you know of an app that you could run on your phone and measure your house, let us know feedback at MackeyKab.com. And if you don't know of that app, let us know and we'll try and convince somebody to make it because I would pay for that app. Like that's going to save me hours of trying to like build this and Omni-Graphel. Not that Omni-Graphel is difficult, but to sort of wet your whistles about this, he says, I did that a while back along with vertical renders so that whenever we do any project in the house, if it involves the size of the floor or wall space, I have all of it already calculated at my fingertips. Having just gone through two kitchen, two bathroom remodels and still in the midst of a freaking kitchen remodel, I want my kitchen back. We haven't had a kitchen since September, so it's been a little while. It's been a minute. I would have loved to have these measurements somewhere where they're just stored. In fact, I know we had the kitchen professionally measured because you have to when you're buying cabinets and specking it out. And I need to take that and capture it somewhere so that we have it, but I need to do it for the whole house.

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