How Zoom Took Over The World
Product Growth Podcast
Mastering Meeting Management for Product Managers
This chapter focuses on strategies for product managers to effectively manage their many meetings. It discusses the importance of structured calendars, clear agendas, and utilizing tools for better communication to enhance productivity and reduce meeting fatigue.
Zoom grew from $1B to $4.5B in months - but behind the scenes, it was chaos.
Learn how they froze features, scaled product teams, and held the platform together under global pressure from the head of product at Zoom meetings.
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Brought to you by:
Jira Product Discovery: Plan with purpose, ship with confidence
The AI Evals Course for PMs & Engineers: You get $800 with this link
Product Faculty: Get $500 off the AI PM certification with code AAKASH25
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Timestamps:
Preview – 00:00:00
How Big Zoom Is – 00:02:12
Simplifying Zoom UX – 00:03:40
From $1 Billion to $4.5 Billion During Covid - 00:04:38
The Three-Month Feature Freeze Story – 00:06:38
Aakash Shares His Zoom Fortnite Concert Story – 00:07:30
Advice for Product Leaders Facing Hypergrowth – 00:09:25
Ad 1 (Jira) – 00:11:29
Ad 2 (AI Evals Course) – 00:12:43
One Thing He Would’ve Done Differently in His Career – 00:13:25
Handling Zoom's Overvaluation, Layoffs, and Stock Price Drops – 00:14:20
Future of AI in meetings - 00:16:09
Zoom’s Shift into Broadcast and Events – 00:18:55
Why Send a Meeting When You Could Record a Loom? – 00:21:35
Can Zoom Catch AI Avatar Doing Interview - 00:26:23
Ad 3 (AIPM Course) – 00:28:11
Using Zoom Like a Pro – 00:28:58
Cool Things About the AI Companion – 00:32:27
Balancing Simplicity While Shipping Great Features – 00:36:37
How PMs Can 10x Their Meeting Management – 00:40:42
How to Get Hired at Zoom – 00:44:56
What’s Unique About How Zoom Builds Products – 00:51:35
Lessons Learned from Running QBRs – 00:54:18
Culture at Zoom: Metrics Driven or Not - 00:57:03
Zoom Team Adopting Prototyping Tools? – 00:58:53
Outro – 01:00:17
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Key Takeaways:
1. Zoom didn’t just scale, it survived a once-in-a-generation demand shock. In early 2020, Zoom grew from $1B to $4.5B revenue and added 180+ PMs in months. To stay afloat, they froze all feature development for 3 months and focused solely on stability, security, and critical user needs.
2. Most teams drown in feature requests. Zoom built a triage system. He created structured buckets to track thousands of bugs, asks, and UI issues. This wasn’t just project management. It was the only way to maintain control during chaos.
3. The best PMs don’t just fix, they find the root cause. Instead of reacting to symptoms, he emphasized thinking a layer deeper. What assumption broke? What system failed? Root cause thinking kept Zoom from wasting time on surface-level patches.
4. Simplicity beats novelty even in billion-dollar products. Zoom’s team went deep on seemingly minor features like “Raise Hand.” They reworked ordering logic, host controls, and UX friction points, because good meetings are built on small, invisible wins.
5. Zoom is no longer just meetings, it’s becoming a media platform. From live webinars to pro events, Zoom is building for marketers, educators, and producers. Tools like Zoom Events, Production Studio, and broadcast integrations are reshaping how large-scale communication happens.
6. AI is Zoom’s next act and it’s already driving behavior change. The AI Companion generates instant meeting summaries, action items, and catch-up flows. Internally, teams rely on it heavily — and Beckmann calls it Zoom’s most impactful feature post-COVID.
7. Async isn’t the end of meetings, it’s a better tool for the right job. After stepping away from meetings, John personally built Zoom Clips. It’s not here to replace meetings — but for product updates, specs, and visual explanations, async is more efficient and respectful.
8. AI avatars aren’t hype, they solve a very real problem. When you're triple-booked with no breaks, avatars offer psychological relief - for both you and the people in the room. Better than being just another muted black screen.
9. During layoffs, product leaders become morale managers. In 2023, John had to deliver tough news to his team. His stance: be honest, coach through uncertainty, and remind people that companies aren’t families, they’re teams. Your job is to build trust, not give false comfort.
10. Want to stand out in a Zoom interview? Be human, not a highlight reel. Zoom hasn’t seen major AI cheating issues, yet. But John says authenticity matters more than polish. Don’t recite perfect answers. Speak like a real person who’s been in the work, solved real problems, and understands the platform.
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Check it out on Apple, Spotify, or YouTube.
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Where to Find John:
LinkedIn: John
Twitter: Beckmania
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Related Podcasts:
How ZoomInfo Grows: The Story, Growth Motion, and Product Strategy with CEO and Founder Henry Shuck
15 Steps to Build a $100M+ AI Company (From Someone Who Has Done It) - With the Founder & CEO of AI Startup LogRocket, Matt Arbesfeld
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Up Next
I hope you enjoyed the last episode with Aman Khan (It was not less than a AI PM Crash Course where we dove into 5 key AI PM skills). Up next, we have episodes with:
Dan Olsen - Author, Lean Product Playbook
Tanguy Crusson - Head of Product, Jira Product Discovery
Hamel Husain and Shreya Shankar - Hamel Husain: ML Engineer, 20 years in AI; Shreya Shankar: PhD; building DocETL
Finally, check out my latest deep dive if you haven’t yet: The Playbook to Land Your First PM Job.
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