570 - Creating a HOME Organizing Train
Organize 365 Podcast
The Challenge of Slowing Down and Restarting the Productivity 'Train'
The speaker reflects on the challenges of slowing down productivity and the struggle of getting it back on track after unexpected disruptions.
Are you driving a car, or conducting a train? Today's episode is about your home organizing train.
It takes a lot of effort to stop a train. When you are productive, have a lot of impact, and your life is up and running - you get a couple of unexpected events coming at you but can take the first few of them in stride.
When you are driving a car, there's only so much you can handle. You only have so much capacity, although that car moves fast and is nimble. You can stop it easily, pivot or turn around. The size of your car, how fast it is, how much gas you can keep in the tank has a limit. A train doesn't start or stop very fast - but once you lay those tracks and build those train cars, you can go really far really fast without a lot of effort.
How do you lay the tracks and build the cars? Organizing. Creating and maintaining systems, habits, and productivity at home and work. Once you have those established - which is going to take a while - the only thing that will derail you are really big life events. These can be catastrophic: like a medical diagnosis, a divorce, or someone passes away. Or they can be happy events: getting pregnant, getting married, moving to a new home. Your train will also slow down and speed up during the Golden Windows of a calendar year. You will need to slow down and "come into the station" at the end of each quarter at work and each trimester at home. This is the piece I was missing that I am going to share with you.
You have to establish your systems, routines, and habits that your train will run on; otherwise you can't have the train. You must establish these first, so your train has something to run on. If not, then you're stuck in the car. When you're driving a car, you're just on roads that have been established by other people and you decide in which order you want to take those roads that somebody else created. You have to stop at every red light, decide whether to turn right or left, take the highway or the back roads. Constantly making all these decisions unnecessarily.
Now that you have the engine, it's time to build those train cars. Your first one is the Sunday Basket®. You must become a master at delaying your decision making. You plan your week and stop being pulled by every single decision that comes at you. The next train cars are personal, storage, family, and paper organization - which happens within The Productive Home Solution®. Remember, each of these train cars are going to take a couple of months to build. They will need regular maintenance. This takes discipline and the right mindset. Every car needs to be decluttered and organized every trimester at home. At first, it's going to take more time.
To establish the train tracks, move from a car to a locomotive, put the cars on the track, and get the train up to speed takes at least three years. This realization is such a buzzkill, I know. Don't get discouraged though, it's not like it takes this long to see any positive changes. You can run that train at 50% after a year and it's still going to be better than what you had before! But to make the impact you want and need, those train cars need to be running at 80-90% organized so they are running strictly on maintenance.
A train that is running on maintenance pulls into the depot and you go through it car by car - this is what happens during Planning Days, and now during the new Prep Event I've created. You will revisit each of your train cars - the Sunday Basket®, your personal, storage, family, and paper. If you are this far in organizing, this will feel weird. You will think that you need to tear it apart and start all over each time. But you know the math: you've subtracted by decluttering, added in what you need, multiplied for productivity and now you're in division. You don't have to start all over again. Even if you have a major event, you can go through it all again - but it will go so much faster.
Moving to a train is a purposeful, disciplined act that requires you to grow organizing muscles, to think long-term instead of short-term, to think strategically instead of giving into immediate gratification. Once you learn this, you will have the skill set with you for the rest of your life.
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