PDFs, backups, and file syncing

Feeling overwhelmed by digital clutter? In this episode, Thanh and Brooks share practical tips to organize your files, meeting notes, and photos across all your devices and cloud storage. Learn how to centralize your assets, create smart folder structures, use consistent naming conventions, and leverage AI tools for effortless organization. Discover the 3-2-1 backup strategy and simple declutter habits to keep your digital life streamlined and stress-free.

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Cheat Sheet:

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• World Cup plans… and a sneak peek at how big events can hijack your focus [01:02].
• Top 3 Productivity Resources [03:44].
• Local vs cloud isn’t either/or—here’s the hybrid approach that keeps things fast and safe [06:03].
• Files aren’t “files” anymore… so what are you actually organizing now? [07:33].
• The naming move that makes “future you” grateful (and searching effortless) [15:37].
• Confession time: why even the organized people stop naming photos—and what they do instead [16:47].
• Clicking folders is dead—this is how to jump to anything in seconds [23:49].
• The “3 keywords” trick that quietly turns chaos into instant retrieval [25:04].
• Version clutter is real—how to keep drafts without drowning in V12_final_FINAL [25:51].
• Your most irreplaceable digital assets might not be what you think… and why backups matter more than ever [30:27].
• The 3-2-1 rule explained with a real-world disaster scenario you’ll actually remember [31:18].
• PDFs, transcripts, and the “digital filing cabinet” strategy that keeps everything accessible [33:25].
• Meeting transcripts + AI = a productivity unlock most people haven’t noticed yet [34:21].
• The “Weekly Synthesizer” workflow that finds patterns you’d miss—even if you took perfect notes [41:08].
• One small action this week that starts compounding immediately [46:15].

Links:

• DripDrop
• 25X Productivity Coaching
• New Order: A Decluttering Handbook for Creative Folks (and Everyone Else) by Fay Wolf
• Digital Minimalism: Choosing a Focused Life in a Noisy World by Cal Newport
• Productivity Academy
• The Productivity Show on Youtube
• The Productivity Show Youtube Clips
• Become a member of TPS+
• Take the Productivity Quiz

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