7min chapter

Partnering Leadership cover image

365 Beyond the Hype: AI-Powered Productivity Tools for Busy Executives with Jeremy Caplan, Founder & Creator of Wonder Tools

Partnering Leadership

CHAPTER

AI Tools Transforming Executive Productivity

This chapter explores the impact of advanced AI tools on enhancing executive productivity by customizing knowledge bases and streamlining workflows. It highlights various applications in planning, communication, and content creation that promote creativity, collaboration, and efficiency among teams.

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Speaker 1
You
Speaker 2
actually went to where I wanted to take this, where beyond that initial interaction as a cognitive sparring partner, the opportunities, whether with Cloud's project or Notebook LM, 11 Labs now has put on a more customizable, it's incredible how fast these things move. A month ago, I thought Notebook LM was going to revolutionize and it did. And now 11 Labs comes out with a better version of it a month later. But what you can do in essence is customize the knowledge base that you are interacting with, which ends up becoming more powerful. How else can people who have spent the 10 hours are using it as a cognitive partner? What are the types of areas, functions within the organization, roles, tasks that are performed, things that lend themselves at this point best to use of different AI tools, Jeremy?
Speaker 1
Yeah, I'll share a few thoughts on that. One is planning. So we can create a cloud project and essentially give it some of our objectives, our operating context, and have it help us think through a plan for Q1 based on these objectives. We can even tell it to the different role players we have, the stakeholders we have. We can have it essentially help us start to put together the skeleton of a plan, including communications, milestones, goals, possible hurdles, strategies for overcoming those hurdles, including the necessary communications internally to achieve those goals. So planning and thinking through the steps that we need to take along the way so that we don't miss something. A lot of times planning falls short because we've left something out. We've forgotten to consider something and we haven't fully analyzed possible ways that things could go wrong or we've left out a person or an aspect or a part of the goal or one of the challenges or one other contextual element. And so it can help us be more comprehensive in our thinking about planning, and it can help us do that very efficiently. So that within a half an hour or an hour, we've got an exhaustive detailed plan for Q1, and it includes all the different elements we want. So I think it can be tremendously helpful in that. And that can be a single player kind of thing, or it could be collaborative. So with Perplexity Spaces, for example, you can have a handful of people who are collaborating on that space and that project, essentially, and have access to it and can benefit from it and share it. Or it could be a solo project for an executive or for someone that's a direct report who's managing that. much communications we need to do internally and externally. And the AI can really help with that in so many different ways from using tools like Gamma or Beautiful.ai or Pitch, which allow you to create slides with AI's help much more efficiently. Or if you don't want to have the AI create the slides, it can just help you improve the slides, clean up the old death by PowerPoint bullet point slides and turn them into something really elegant, informative, persuasive, powerful, and visual without having to spend a lot of money hiring someone or spend lots of hours doing that. And we can get the AI to generate many possibilities and just choose one. So we're still having agency in that process. And in addition to the slides, we can have to generate images representing our vision, representing our posters with the phrases that are core to our Q1 projects or whatever, or images that will go in our newsletter or go on our internal communications or whatever we're creating. Generating text. We have an email we're going to send out to people, but we want to make it a little funnier. We want to make it a little lighter, more human. Maybe that's not our skill and certain executives are better than others at this. And AI can really help with that. It can give us three different possibilities. It can give us a version in Spanish or in French or in German or Japanese for a part of our team that's overseas. So all of those different communications things. And it can help us think through not just the language itself, but what are elements we should be communicating about that we haven't yet included? So it's not just the words, it's also the kind of vision, the ideas, what we're including, who we're communicating to. We can create different kinds of communications, different lengths of communications. So that can be tremendously helpful. And then finally, video. Video is such a powerful way to communicate and externally. It used to be that we needed a video team, massively expensive software and training and lots of resources. And now we can use new AI tools and platformers to create video really efficiently, quickly, effectively, and engagingly. So I'm thinking to be specific, tools like Hypernatural is one I use and recommend for creating short social videos. You can give it a link or an article, a newsletter post or a website where you can give it some text. You can give it some audio. You can give it virtually any starting point and we'll create an original video. We'll generate images and generate video that matches the material you have. And then you can edit it. You can put in your logo and your colors, and it's really customizable. So again, you retain agency, but it's very fast. It's very efficient and it's very affordable. Other tools like Descript, which is a great editing tool. Lots of organizations are starting to use it, allows you to edit multimedia like you would edit a document just by changing the words on a screen, just like you'd edit a Google Doc or a Microsoft Word Doc, which makes it accessible to virtually anyone. And then new tools like Eddy. Eddy AI is one I'm writing about as we speak, which allows you to edit video like you would talk to ChatGPT. You just give it a prompt. For example, I took an hour-long video and cut it down to an eight-minute highlights video just by instructing Eddy into what sections were most important, just using natural language. So I didn't touch any waveforms or do any manual cutting of the video file myself. I just used my natural language to direct it to do that. So those are a few tools that you can use. And there are many others. Augie is another good one. There's many other video editing tools and audio editing tools that allow you to just more impactful human kinds of communications and multimedia communications. Whether you do it yourself as an executive or whether one of your reports or colleagues does it, the organization is empowered to do just more, but also work more creatively. So it's not just about saving time. That's one of the myths. People think it's just about working faster and doing more. Actually, I think it's about doing higher quality work because you've considered five different possible video storylines as opposed to just one that you had the bandwidth to think about. Now you have the bandwidth to think about five and choose the best one. And same with any of these other things that you're exploring. You're able to choose from a wider range of possibilities and therefore the quality increases, the impact increases and the ROI increases and so forth. So I'm very excited about the potential for people to empower their workflows individually and as teams.

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